In-Office Administrative Operations Specialist

Trinity Employment; Tulsa (OK); On-site; USD 22,000 - 31,000; Full time

Job summary

Trinity Employment Specialists in Tulsa, OK seeks an Administrative Operations Representative to support daily office operations in the insurance sector. You will handle document processing, records management, mail distribution, data entry, and general administrative tasks in a fast-paced environment.

The ideal candidate is organized, reliable, and capable of handling multiple tasks with attention to detail while maintaining confidentiality and professional client interactions.

Qualifications

• High school diploma or equivalent.
• Strong organizational skills and attention to detail.
• Good communication and customer service skills.
• Ability to perform data entry, filing, and general administrative tasks.
• Ability to prioritize tasks and meet deadlines.
• Ability to lift up to 50 pounds and stand, walk, bend, and reach.
• Authorized to work in the United States without visa sponsorship.

Responsibilities

• Scan, organize, index, and maintain electronic and physical records.
• Prepare documents for scanning, filing, storage, and distribution.
• Sort, process, and distribute incoming and outgoing mail and packages.
• Perform general administrative duties, including filing, copying, data entry, and preparing reports.
• Answer and direct phone calls, greet visitors, and assist employees and customers.
• Assemble and distribute documents, reports, forms, and other materials.
• Review documents for accuracy and completeness.
• Operate office equipment, including scanners, printers, copiers, and mailroom equipment.
• Maintain office supplies and assist with inventory tracking.
• Handle confidential information professionally.
• Follow established procedures and complete assignments within deadlines.
• Perform additional administrative duties as assigned.

Skills

Organizational skills

Attention to detail

Communication

Customer service

Data entry

Task prioritization

Physical stamina

Education

High school diploma or equivalent

Job description

Trinity Employment Specialists in Tulsa, OK seeks an Administrative Operations Representative to support daily office operations in the insurance sector. You will handle document processing, records management, mail distribution, data entry, and general administrative tasks in a fast-paced environment.

The ideal candidate is organized, reliable, and capable of handling multiple tasks with attention to detail while maintaining confidentiality and professional client interactions.