In-Office Administrative Operations Specialist

Trinity Employment; Tulsa (OK); On-site; USD 22,000 - 31,000; Full time

Job summary

Trinity Employment Specialists is seeking an Administrative Operations Representative in Tulsa, OK. This in-office role focuses on supporting daily office operations, including document processing, records management, mail handling, and data entry.

You will work in a fast-paced environment and interact with staff and customers daily. The ideal candidate will have a high school diploma, strong organizational and communication skills, and the ability to lift up to 50 pounds.

Qualifications

• High school diploma or equivalent required.
• Strong organizational skills and attention to detail.
• Good communication and customer service skills.
• Ability to perform data entry, filing, and general administrative tasks.
• Ability to lift up to 50 pounds and stand/walk/bend/reach.
• Must be authorized to work in the United States without current or future visa sponsorship.

Responsibilities

• Scan, organize, index, and maintain electronic and physical records.
• Prepare documents for scanning, filing, storage, and distribution.
• Sort, process, and distribute incoming and outgoing mail and packages.
• Perform general administrative duties, including filing, copying, data entry, and preparing reports.
• Answer and direct phone calls, greet visitors, and assist employees and customers.
• Assemble and distribute documents, reports, forms, and other materials.
• Review documents for accuracy and completeness.
• Operate office equipment, including scanners, printers, copiers, and mailroom equipment.
• Maintain office supplies and assist with inventory tracking.
• Handle confidential information professionally.
• Follow established procedures and complete assignments within deadlines.

Skills

Data entry

Organizational skills

Communication

Customer service

Time management

Education

High school diploma

Job description

Trinity Employment Specialists is seeking an Administrative Operations Representative in Tulsa, OK. This in-office role focuses on supporting daily office operations, including document processing, records management, mail handling, and data entry.

You will work in a fast-paced environment and interact with staff and customers daily. The ideal candidate will have a high school diploma, strong organizational and communication skills, and the ability to lift up to 50 pounds.