University Centers Payroll Coordinator

UWSTP University of Wisconsin Stevens Point; Stevens Point (WI); On-site; USD 17,000 - 22,000; Full time

Job summary

The University Centers Payroll Coordinator (UCPC) at UW-Stevens Point will verify payroll for approximately 200 student employees and initiate and maintain all payroll and personnel records. This role requires a high degree of confidentiality and accuracy and works with area supervisors, UCSEC, and Human Resources.

Duties include meeting new employees to complete payroll paperwork, updating student status in Excel, handling onboarding and off-boarding, and assisting with special projects.

Qualifications

• Demonstrated organizational and administrative management skills.
• Must be enrolled as a part-time student (min 6 undergrad or 5 grad credits) with good academic standing (2.0 GPA or higher).
• Please note the role requires confidentiality and accuracy in handling payroll records.

Responsibilities

• Verify payroll for ~200 student employees and maintain payroll and personnel records.
• Onboard new hires, process payroll paperwork, and manage status updates in Excel.
• Support onboarding/off-boarding processes and assist with special projects for University Centers.

Skills

Organizational skills

Administrative skills

Attention to detail

Education

Part-time student enrollment (6 undergrad credits or 5 grad credits)

GPA 2.0 or higher

Tools

Microsoft Excel

Job description

Position Title

University Centers Payroll Coordinator

Job Category

Student Hourly Job

Job Profile

Student Help

Job Summary

TheUniversityCenters Payroll Coordinator (UCPC)is responsible forverifying the student payroll for approximately200student employees andis responsible forinitiatingand maintaining all payroll and personnel records forUniversityCenters student employees. This position requires a high degree of confidentiality and accuracy.TheUniversityCenters Payroll Coordinatorworks directly with allareafull-time and student supervisors on payroll and human resource matters.Duties may include: Meeting with all newly hired employees to complete and process personnel payroll paperwork.Compiling and processing longevity and training pay increases.Maintaining personnel and computer files for current and past employeesin UCPC workbooks.Off-boarding student employees upon departure. Working with Excel spreadsheetdailytoupdatestudent employee status, wages, etc.Assisting the UCSEC and University Centers Administration staff with special projects.Training the UCSEC on summer payroll management if needed.Training student managers and full-timesupervisors onpayroll procedures.Assembling a list of all returning student employees and giving it to the Director to verifystatusof GPA requirement for each employee as part of the pre-employment process and at the beginning of each semester.Attending Supervisory Staff Orientation and acting as the notetaker for all Supervisory Staff meetings.Co-facilitating mandatory pre-semester training (August and January) with Student Supervisory Staff. Other duties as assigned. This position reports to the Director of the University Centers. They work directly with the UC Student Employment Coordinator (UCSEC) and the Human Resources Office. This position will onboard with the existing Payroll Coordinator this semester and then will take over the position fully in Fall2026.

Compensation

$13.50/hour

Required Qualifications

• Applicants must be available to work between 12-15 hours per week during the semester, maintain regular office hours. The UCPC must also attend a SuperStaff retreat once a semester, in addition to monthly mandatory SuperStaff meetings. Some work over breaks may be necessary. The UCPC must be able to work without direct supervision. Students applying for this position must pass a Criminal Background Check initiated by the University Centers. Demonstrated organizational and administrative management skills.

Preferred Qualifications

• Students applying for this position should be knowledgeable with Microsoft Excel. Some existing knowledge of University Centers operations and policies is preferred. Preference will be given to qualified candidates with at least two semesters remaining at UWSP. Preference may be given to employees with previous work experience within the University Centers.

Education

• The UCPC must be at least a part-time student (enrolled in a minimum of 6 undergraduate or 5 graduate credits) and be in good academic standing (cumulative and semester GPAs of 2.0 or higher) at the time of hiring and throughout employment.

Contact Information

For specific position details: Missy Burgess, Director of University Centers–[e-mail]

For questions regarding University Centers Employment: UC Student Employment Coordinator–[e-mail]

Special Notes

Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Visit https://www.uwsp.edu/join-uw-stevens-point/ for more information about UW-Stevens Point. To learn about the Stevens Point (aka Point) area fun, jobs, housing, education, quality of life, and bragging rights, visit www.stevenspointarea.com. Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affimative Action at 715-346-2606 or [e-mail]. The safety and success of students, faculty, and staff at the University of Wisconsin-Stevens Point is paramount. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at https://www3.uwsp.edu/protsv/Pages/Clery.aspx The University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing, except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986. UW is an Equal Opportunity Employer: Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply. The Universities of Wisconsin serve approximately 161,000 students. Awarding nearly 37,000 degrees annually, the Universities of Wisconsin is Wisconsin’s talent pipeline, putting graduates in position to increase their earning power, contribute to their communities, and make Wisconsin a better place to live. Nearly 90 percent of in-state Universities of Wisconsin graduates stay in Wisconsin five years after earning a degree – with a median salary of more than $66,000. The Universities of Wisconsin provides a 23:1 return on state investment. The Universities of Wisconsin also contribute to the richness of Wisconsin’s culture and economy with groundbreaking research, new companies and patents, and boundless creative intellectual energy. The Universities of Wisconsin and its employees are purpose-driven, people-focused, and committed to stewardship.