Payroll Coordinator

UWSTP University of Wisconsin Stevens Point; United States; On-site; USD 15,000 - 21,000; Full time

Job summary

University Dining at UW-Stevens Point is seeking a Payroll Coordinator to verify student payroll, maintain records, and support payroll/human resources for student staff. The role requires high confidentiality and close collaboration with student leadership and supervisors.

The position involves onboarding, payroll processing in Workday and PeopleSoft, and ensuring accurate timekeeping and policy adherence.

Qualifications

• Must be able to work a minimum of 15 hours per week.
• Applicants must be enrolled part-time in at least 6 undergrad or 5 grad credits.

Responsibilities

• Verify student payroll for University Dining employees.
• Maintain payroll and personnel records for student staff.
• Work with Workday and PeopleSoft for payroll processing.
• Train student managers on payroll procedures.
• Attend staff orientations and pre-semester trainings.
• Ensure accuracy of payroll entries and compliance with policies.

Skills

Payroll processing

Confidentiality

Record keeping

Communication

Tools

Workday

PeopleSoft

Excel

Job description

Job Summary

Accepting work-study and regular pay applicants.

Responsibilities

The Payroll Coordinator is responsible for verifying the student payroll for all University Dining student employees and is responsible for initiating and maintaining all payroll and personnel records for those student employees. This position requires a high degree of confidentiality and accuracy. The University Dining Payroll Coordinator works directly with full-time and student staff supervisors on payroll/human resource matters.

Specific Duties

• Meet with all newly hired employees to complete and process personnel payroll paperwork.
• Assist with orientation of new student staff to their work location. Including a tour, introductions to Student Leadership Team in work unit.
• Hire all student employees into Workday for academic year and summer terms.
• Check bi-weekly student payroll exceptions and approvals, as well as manage approvals in PeopleSoft.
• Contact student managers/full-time supervisor if any hours are inconsistent with University Centers policies.
• Maintain accuracy of the points system and notify student employees when they receive points.
• Verify all PeopleSoft timesheets are approved by each pay period.
• Compile and process longevity and promotion pay increases.
• Maintain personnel and computer files for current and past employees in workbooks.
• Process and distribute probation correspondence for employees.
• Work with Excel spreadsheet to update student employee status, wages, etc.
• Train student managers and full-time supervisors on payroll procedures.
• Assemble list of returning student employees for verification of GPA requirement as part of the pre-employment process at the beginning of each semester.
• Work with campus Human Resources to assign online trainings to new hires.
• Attend Supervisory Staff Orientation and act as Secretary for all Supervisory Staff meetings.
• Attend mandatory staff meetings and pre-semester trainings (August and January) with Student Supervisory Staff.
• Become familiar with University Dining student employment program and represent the department and/or present at STAR Registration, Orientation Days, Viewpoint Days, Admitted Student Days, etc.
• Be accountable and abide to the policies outlined in the University Dining Student Employment Handbook.
• Other duties as assigned by Management Team.

Qualifications

• Must be able to work a minimum of 15 hours per week.
• All applicants must be at least a part-time student (enrolled in at least 6 undergraduate or 5 graduate credits) and be in good academic standing (cumulative and semester GPAs of 2.0 or higher).
• Applicants must pass a criminal background check (only criminal activity directly pertaining to the position description will be evaluated).
• Successful applicants must pass all UWSP mandatory trainings along with department specific (food handling) trainings as part of their employment onboarding.
• Upon the completion of the eight-week probationary period, the staff supervisor will conduct a performance evaluation with results impacting the students’ future employment status.

Learning Outcomes

Although your job in University Dining may not be directly related to your future profession, the skills you learn here are transferable and will help you within any career path while also giving you valuable work experience to strengthen your resume. As a result of their involvement in the University Dining student employment program, student employees will gain experience in: Job Knowledge, Personal Development, Responsibility/Task Completion, Customer Service, Community Engagement, Inclusivity at Work, Work Practices, Judgement/Problem Solving.

Base Wage

$13.25/hour

Special Notes

Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Visit https://www.uwsp.edu/join-uw-stevens-point/ for more information about UW-Stevens Point. To learn about the Stevens Point (aka Point) area fun, jobs, housing, education, quality of life, and bragging rights, visit www.stevenspointarea.com.

Equal Opportunity and Diversity

University Dining invites all students regardless of age, color, national origin, citizenship status, physical or mental ability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, public assistance status, or veteran status to apply for any position within University Dining.

Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affirmative Action at 715-346-2606 or [e-mail].

UW is an Equal Opportunity Employer: Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

The University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing, except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at https://www3.uwsp.edu/protsv/Pages/Clery.aspx.

University Information

The Universities of Wisconsin serve approximately 161,000 students. Awarding nearly 37,000 degrees annually, the Universities of Wisconsin is Wisconsin’s talent pipeline, putting graduates in position to increase their earning power, contribute to their communities, and make Wisconsin a better place to live. Nearly 90 percent of in-state Universities of Wisconsin graduates stay in Wisconsin five years after earning a degree – with a median salary of more than $66,000. The Universities of Wisconsin provides a 23:1 return on state investment. The Universities of Wisconsin also contribute to the richness of Wisconsin’s culture and economy with groundbreaking research, new companies and patents, and boundless creative intellectual energy. The Universities of Wisconsin and its employees are purpose-driven, people-focused, and committed to stewardship.