Department Programs & Operations Coordinator

San José State University; San Jose (CA); On-site; USD 56,000 - 60,000; Full time

Job summary

San José State University is seeking a Department Support Coordinator to provide administrative and academic program support to the humanities departments. You will serve as a front‑line resource for students, staff, and visitors while helping with routine office operations and department activities.

The role requires strong communication, organizational skills, and the ability to manage multiple projects. You will collaborate with faculty, coordinators, and leaders to ensure smooth program

Qualifications

• Completion of a high school program, technical/vocational program, or their equivalents.
• Two (2) years of related office work experience or a combination of education and experience which demonstrates the ability to perform the essential functions of the position.

Responsibilities

• Provide front‑office support by answering phones, responding to inquiries, assisting visitors, distributing mail, processing documents, and maintaining office equipment and supplies.
• Coordinate department events and meetings, including orientations, graduation activities, speaker series, retirements, facility reservations, flyers, catering, RSVPs, setup, and cleanup.
• Support financial and administrative operations by processing purchase requisitions, direct pays, ProCard reconciliations, scholarship check requests, service requests, key requests, and department financial data.
• Maintain electronic files, social media platforms, websites, office cards, reports, and other department records and communications.
• Provide academic program support by processing student forms, coordinating faculty schedules and workload information, posting class cancellation notices, and ensuring faculty have the resources necessary to teach

Skills

Professional communication

Customer service

Office administration

Organizational skills

Confidentiality

Multitasking

Education

High school diploma

Bachelor's degree

Tools

Microsoft Office

Google Suite

Web development

Job description

San José State University is seeking a Department Support Coordinator to provide administrative and academic program support to the humanities departments. You will serve as a front‑line resource for students, staff, and visitors while helping with routine office operations and department activities.

The role requires strong communication, organizational skills, and the ability to manage multiple projects. You will collaborate with faculty, coordinators, and leaders to ensure smooth program