Unit Secretary - Full Time - Nights

CHS Career Site; Crestview (FL); On-site; USD 28,000 - 40,000; Full time

Job summary

The Unit Secretary contributes to high quality, patient-centered care by performing clerical tasks on the unit and serving as receptionist for the patient care team.

Responsibilities include entering orders, managing EMR documentation, coordinating admissions and transfers, and maintaining charts while upholding HIPAA confidentiality. The role requires 0-2 years of receptionist training, a high school diploma, and BCLS within 30 days of hire.

Qualifications

• Completion of a Unit Secretary course or Medical Terminology course preferred
• 0-2 years of receptionist or secretarial training is required

Responsibilities

• Enter orders into the computer system, ensuring minimal shortages.
• Answer phones, manage patient records, schedule appointments, and document in the EMR system.
• Maintain patient charts and ensure labs, consults, and reports are retrieved and distributed promptly.
• Follow consult procedures, assist physicians with labs and patient lists.
• Prioritize tasks, handling STAT orders and urgent needs.
• Greet and assist patients, coordinate admissions, discharges, and transfers.
• Perform other duties as assigned.
• Maintain regular attendance.
• Comply with all policies and standards.

Skills

Medical terminology

Data entry

Communication skills

Confidentiality

Education

High school diploma

Unit Secretary course

Medical Terminology course

Tools

Microsoft Office

EMR system

Job description

Job Summary

The Unit Secretary contributes to high quality, patient-centered care by performing a variety of clerical tasks. The Unit Secretary functions as receptionist for the unit and assists the patient care team while maintaining a clean, organized, and safe environment.

Essential Functions

• Accurately enters orders into the computer system, ensuring minimal shortages.
• Answers phones, manages patient records, schedules appointments, and ensures accurate documentation in the electronic medical records (EMR) system.
• Maintains patient charts and ensure labs, consults, and reports are retrieved and distributed promptly.
• Follows consult procedures accurately, ensuring physicians are notified and patient names are listed correctly. Assists physicians with labs and patient lists.
• Prioritizes tasks effectively, handling STAT orders and urgent needs immediately (e.g., STAT x-rays, repairs).
• Greets and assists patients, coordinates admissions, discharges, and transfers, and facilitates patient requests.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Completion of a Unit Secretary course or Medical Terminology course preferred
• 0-2 years of receptionist or secretarial training required

Knowledge, Skills and Abilities

• Basic knowledge of medical terminology.
• Adept at learning new technologies to perform data entry, manage calendars, and create reports.
• Proficiency in Microsoft Office Suite and other office-related software.
• Ability to maintain confidentiality and handle sensitive patient information in accordance with HIPAA regulations.
• Strong attention to detail and accuracy.
• Excellent communication skills both written and verbal
• Builds strong relationships at the facility with core customer base (nurses, physicians, core team members, etc.) and facility leadership

Licenses and Certifications

• BCLS - Basic Life Support obtained within 30 days of hire required

Job Info

• Job Identification 167749
• Job Category Administrative Support
• Degree Level High School Graduate
• Job Schedule Full time
• Job Shift Night
• Locations 151 E Redstone Ave, Crestview, FL, 32539, US