Unit Secretary Full Time Nights

Community Health Systems; Newport (TN); On-site; USD 29,000 - 38,000; Full time

Job summary

Community Health Systems in Newport, TN, seeks a Unit Secretary to support patient care as the unit receptionist and data-entry focal point. You will handle orders, scheduling, and coordination with the care team during night shifts.

The role requires basic medical terminology knowledge, 0–2 years of receptionist experience, and strong HIPAA compliance and communication skills to ensure accurate records and patient confidentiality.

Qualifications

• Unit Secretary/medical terminology training preferred.
• 0-2 years receptionist or secretarial training required.
• Basic medical terminology knowledge required.
• HIPAA confidentiality and data handling.
• Strong attention to detail and communication skills.

Responsibilities

• Enter orders into computer system with minimal shortages.
• Answer phones, manage patient records, schedule appointments.
• Maintain patient charts and distribute labs/reports in EMR.
• Notify physicians and assist with labs and patient lists.
• Prioritize STAT orders and urgent needs.
• Greet patients and coordinate admissions, discharges, transfers.
• Maintain regular attendance and comply with policies.

Skills

Medical terminology

Data entry

HIPAA compliance

Microsoft Office

Communication

Attention to detail

Team relationships

Education

Unit Secretary course

Medical Terminology course

Tools

EMR system

Microsoft Office Suite

Job description

Job Summary

The Unit Secretary contributes to high quality, patient-centered care by performing a variety of clerical tasks. The Unit Secretary functions as receptionist for the unit and assists the patient care team while maintaining a clean, organized, and safe environment.

Essential Functions

• Accurately enters orders into the computer system, ensuring minimal shortages.
• Answers phones, manages patient records, schedules appointments, and ensures accurate documentation in the electronic medical records (EMR) system.
• Maintains patient charts and ensure labs, consults, and reports are retrieved and distributed promptly.
• Follows consult procedures accurately, ensuring physicians are notified and patient names are listed correctly. Assists physicians with labs and patient lists.
• Prioritizes tasks effectively, handling STAT orders and urgent needs immediately (e.g., STAT x-rays, repairs).
• Greets and assists patients, coordinates admissions, discharges, and transfers, and facilitates patient requests.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Completion of a Unit Secretary course or Medical Terminology course preferred
• 0-2 years of receptionist or secretarial training required

Knowledge, Skills and Abilities

• Basic knowledge of medical terminology.
• Adept at learning new technologies to perform data entry, manage calendars, and create reports.
• Proficiency in Microsoft Office Suite and other office-related software.
• Ability to maintain confidentiality and handle sensitive patient information in accordance with HIPAA regulations.
• Strong attention to detail and accuracy.
• Excellent communication skills both written and verbal
• Builds strong relationships at the facility with core customer base (nurses, physicians, core team members, etc.) and facility leadership

Licenses and Certifications

• BCLS - Basic Life Support obtained within 30 days of hire required

Job Info

• Job Identification 165705
• Job Category Administrative Support
• Posting Date 09/24/2026, 02:55 PM
• Job Schedule Full time
• Job Shift Night
• Locations 435 2nd St, Newport, TN, 37821, US