Unit Secretary

CHS Career Site; Dothan (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

CHS Career Site is seeking a Unit Secretary to support patient-centered care on the night shift at our Dothan facility. You will perform clerical tasks, act as receptionist, enter orders, and maintain a clean, organized unit environment.

Responsibilities include answering phones, managing patient records in EMR, coordinating admissions and transfers, and ensuring accurate documentation and timely lab reporting.

Qualifications

• Completion of a Unit Secretary course or Medical Terminology course preferred.
• 0-2 years of receptionist or secretarial training required.

Responsibilities

• Enter orders into the computer system with minimal shortages.
• Answer phones, manage patient records, and schedule appointments in EMR.
• Maintain patient charts and distribute labs, consults, and reports.
• Assist with admissions, discharges, transfers, and patient requests.
• Handle STAT orders promptly; support physicians and patient care team.
• Maintain attendance and comply with policies.

Skills

Attention to detail

Excellent communication

HIPAA compliance

Data entry

Confidentiality

Education

Unit Secretary course

Medical Terminology course

Tools

Microsoft Office Suite

EMR software

Job description

Job Summary

The Unit Secretary contributes to high quality, patient-centered care by performing a variety of clerical tasks. The Unit Secretary functions as receptionist for the unit and assists the patient care team while maintaining a clean, organized, and safe environment.

Essential Functions

• Accurately enters orders into the computer system, ensuring minimal shortages.
• Answers phones, manages patient records, schedules appointments, and ensures accurate documentation in the electronic medical records (EMR) system.
• Maintains patient charts and ensure labs, consults, and reports are retrieved and distributed promptly.
• Follows consult procedures accurately, ensuring physicians are notified and patient names are listed correctly. Assists physicians with labs and patient lists.
• Prioritizes tasks effectively, handling STAT orders and urgent needs immediately (e.g., STAT x-rays, repairs).
• Greets and assists patients, coordinates admissions, discharges, and transfers, and facilitates patient requests.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Completion of a Unit Secretary course or Medical Terminology course preferred
• 0-2 years of receptionist or secretarial training required

Knowledge, Skills and Abilities

• Basic knowledge of medical terminology.
• Adept at learning new technologies to perform data entry, manage calendars, and create reports.
• Proficiency in Microsoft Office Suite and other office-related software.
• Ability to maintain confidentiality and handle sensitive patient information in accordance with HIPAA regulations.
• Strong attention to detail and accuracy.
• Excellent communication skills both written and verbal
• Builds strong relationships at the facility with core customer base (nurses, physicians, core team members, etc.) and facility leadership

Licenses and Certifications

• BCLS - Basic Life Support obtained within 30 days of hire required

Job Info

• Job Identification 167575
• Job Category Administrative Support
• Posting Date 10/14/2026, 03:41 PM
• Job Schedule Full time
• Job Shift Night
• Locations 4370 W Main St, Dothan, AL, 36305, US