Unit Secretary Full Time Nights

Newport Medical Center; Eastport (TN); On-site; USD 30,000 - 42,000; Full time

Job summary

Newport Medical Center in Newport, TN is seeking a Unit Secretary who supports patient-centered care by handling clerical tasks, acting as unit receptionist, and assisting the patient care team.

Responsibilities include entering orders into the EMR, answering phones, maintaining patient charts, coordinating admissions and transfers, and ensuring HIPAA-compliant handling of confidential information.

Qualifications

• Unit Secretary or medical terminology coursework preferred.
• 0-2 years reception/secretarial training required.

Responsibilities

• Enter orders accurately into the computer system.
• Answer phones and manage patient records.
• Maintain patient charts and distribute labs and reports promptly.
• Assist physicians with labs and patient lists.
• Greet patients and coordinate admissions, discharges, and transfers.

Skills

Medical Terminology

HIPAA Compliance

Data Entry

Office Software

Communication

Attention to Detail

Confidentiality

Education

Unit Secretary course

Medical Terminology course

Tools

Microsoft Office Suite

EMR Systems

Job description

Job Summary

The Unit Secretary contributes to high quality, patient-centered care by performing a variety of clerical tasks. The Unit Secretary functions as receptionist for the unit and assists the patient care team while maintaining a clean, organized, and safe environment.

Essential Functions

• Accurately enters orders into the computer system, ensuring minimal shortages.
• Answers phones, manages patient records, schedules appointments, and ensures accurate documentation in the electronic medical records (EMR) system.
• Maintains patient charts and ensure labs, consults, and reports are retrieved and distributed promptly.
• Follows consult procedures accurately, ensuring physicians are notified and patient names are listed correctly. Assists physicians with labs and patient lists.
• Prioritizes tasks effectively, handling STAT orders and urgent needs immediately (e.g., STAT x-rays, repairs).
• Greets and assists patients, coordinates admissions, discharges, and transfers, and facilitates patient requests.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Completion of a Unit Secretary course or Medical Terminology course preferred
• 0-2 years of receptionist or secretarial training required

Knowledge, Skills and Abilities

• Basic knowledge of medical terminology.
• Adept at learning new technologies to perform data entry, manage calendars, and create reports.
• Proficiency in Microsoft Office Suite and other office-related software.
• Ability to maintain confidentiality and handle sensitive patient information in accordance with HIPAA regulations.
• Strong attention to detail and accuracy.
• Excellent communication skills both written and verbal
• Builds strong relationships at the facility with core customer base (nurses, physicians, core team members, etc.) and facility leadership

Licenses and Certifications

• BCLS - Basic Life Support obtained within 30 days of hire required

Job Info

• Job Identification 165705
• Job Category Administrative Support
• Posting Date 09/24/2026, 02:55 PM
• Job Schedule Full time
• Job Shift Night
• Locations 435 2nd St, Newport, TN, 37821, US