Administrative Assistant I — Payroll, Scheduling & HR Support

supply-chain; Monee (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

Unknown company in Illinois is seeking an experienced administrative professional to provide personal secretarial services and clerical support to the General Manager, including records management and payroll assistance.

The role requires initiative, independent judgment, and the ability to handle confidential information with discretion. You will support senior management, manage billing and vendor communications, and help maintain efficient office operations in a fast-growing organization.

Qualifications

• High School Diploma or Equivalent.
• Two years using MS Excel, MS Word and an email system.
• Three years related experience, preferred.
• Two years experience with accounts receivable and accounts payable, preferred.

Responsibilities

• Manage the accounts payable and receivable process. Obtain purchase Orders, validate and process invoices. Contact vendors regarding discrepancies.
• Review, transmit and Manage weekly payroll process. Reconcile any issues that occur.
• Assist the General Manager with the month end close process.
• Type correspondence and reports from rough drafts, editing grammar, punctuation or spelling as needed.
• Use considerable judgment and initiative to determine the approach or action to take in non-routine situations.
• Screen telephone calls and visitors, ascertaining who can be redirected to subordinate managers or to other offices. Provide information to callers, requiring detailed knowledge of manager's area of responsibility and General knowledge of company policies, practices and operations in an expeditious and courteous manner. Perform broad range of administrative details of highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost.

Skills

MS Excel

MS Word

Email system

Payroll processing

Education

High School Diploma or Equivalent

Job description

Unknown company in Illinois is seeking an experienced administrative professional to provide personal secretarial services and clerical support to the General Manager, including records management and payroll assistance.

The role requires initiative, independent judgment, and the ability to handle confidential information with discretion. You will support senior management, manage billing and vendor communications, and help maintain efficient office operations in a fast-growing organization.