Unit Assistant

Ascension; Wichita (KS); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Comprehensive health coverage: medical

Employer-matched 403(b)

Pro-rated paid time off

Tuition reimbursement

Employee Assistance Program

Parental leave

Pet insurance (optional)

Job summary

Ascension is seeking an administrative professional for the Med Surg Unit at Via Christi Hospital in Wichita, KS. This full-time role (Day Shift) supports patient flow, records, and coordination of care in a 36-hour weekly schedule from 7am to 7pm with rotating weekends.

You will manage patient charts, coordinate appointments, and facilitate communication among physicians, nursing staff, and patients. Tuition discounts are available through our academic partnership with Wichita State University.

Qualifications

• High School diploma or GED; 1 year of related experience acceptable.
• Preferred: BLS Provider certification.

Responsibilities

• Ensure a seamless workflow for the unit by managing administrative tasks, communication, and patient records.
• Managing patient and visitor communication, handling telephone calls, mail, and other general clerical duties.
• Accurately scheduling patient appointments and procedures, and communicating about patient care with physicians and nursing staff.
• Assembling and maintaining patient charts, providing administrative and technical assistance with clinical processes like order entry, patient transfers, and discharges.
• Coordinating meetings, maintaining meeting minutes, and managing staff-related administrative tasks like timekeeping and scheduling changes.

Skills

Administrative tasks

Communication

Patient records management

Scheduling

Education

High School diploma or GED

Tools

EHR systems

Scheduling software

Job description

• Department: Med Surg Unit

Your future role at a glance

• Location: Wichita, KS
• Facility: Via Christi Hospital, St. Joseph
• Department: Med Surg Unit
• Schedule: Day Shift l Full-time, 36 hours weekly, 7am-7pm, rotating weekends

Via Christi associates are eligible for tuition discounts and priority placement in select healthcare programs through our academic partnership with Wichita State University.

How you’ll make an impact in this role

• Ensure a seamless workflow for the unit by managing administrative tasks, communication, and patient records.
• Managing patient and visitor communication, handling telephone calls, mail, and other general clerical duties.
• Accurately scheduling patient appointments and procedures, and communicating about patient care with physicians and nursing staff.
• Assembling and maintaining patient charts, providing administrative and technical assistance with clinical processes like order entry, patient transfers, and discharges.
• Coordinating meetings, maintaining meeting minutes, and managing staff-related administrative tasks like timekeeping and scheduling changes.

What Minimum Requirements You’ll Need

Licensure / Certification / Registration:

• Required Credential(s):

• None Required.

• Preferred Credential(s):

• BLS Provider. American Heart Association or American Red Cross accepted.

Education

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.

• Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Additional Preferences

• Previous CNA, PCT, or hospital experience

Benefits that help you thrive

• Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
• Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
• Time to recharge: pro-rated paid time off (PTO) and holidays
• Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
• Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
• Family support: parental leave, adoption assistance and family benefits
• Other benefits: optional legal and pet insurance, transportation savings and more

Life at Ascension: Where purpose meets opportunity

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you'll find an inclusive and supportive environment where your contributions truly matter.

Equal employment opportunity employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

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