Undergraduate Student Office Assistant (Fall 2026)

UNIVERSITY OF OKLAHOM; Norman (OK); On-site; USD 18,000 - 23,000; Full time

Job summary

The University of Oklahoma is seeking an Office Assistant to support the South Central Climate Adaptation Science Center with a range of administrative tasks. You will work closely with the Office Manager and CASC staff to facilitate meetings, manage records, and coordinate communications.

Ideal candidates are organized, reliable, and able to manage multiple deadlines while using Microsoft 365 and Google Suite. This role is located on campus and involves light event support and light lifting.

Qualifications

• Must be currently enrolled in Fall 2026 Term as an undergraduate student at the University of Oklahoma.
• Hiring contingent upon verification of current student status.

Responsibilities

• Provide general administrative and operational support for department and office activities, including planning, scheduling, setup, and coordination of meetings and events.
• Assist with maintaining department google spreadsheets, distributing office mail, and updating office email lists.
• Summarize key takeaways and action items during conference calls, workshops, and meetings.
• Ensure relevant correspondence is delivered to all student employees.
• Assist with maintaining office supply inventory and office cleanliness.
• Manage the office’s recycling needs and ensure disposal of materials.
• Maintain and monitor the office library database in collaboration with the National Weather Center library.
• Assist with office hospitality and welcoming visitors to create a friendly environment.
• Other duties as assigned.

Skills

Organized

Multitasking

Communication

Independent work

Data handling

Microsoft 365

Google Suite

Physical stamina

Education

Undergraduate student at University of Oklahoma (Fall 2026)

Tools

Microsoft 365

Mac/Windows familiarity

Job description

Pay Range:

Targeted salary of $15.00/hour, based on education and experience.

Benefits Eligible:

No

Work Schedule:

Monday – Friday, 8:00 a.m. to 5:00 p.m.

Travel:

May be required

For Best Consideration Date:

10/07/2026

Position Introduction:

The Office Assistant will work with the Office Manager and other South Central Climate Adaptation Science Center (CASC) staff to assist in administrative duties at the South Central CASC. The South Central CASC is a science organization that works with decision makers across the south-central US, providing learning opportunities, technical assistance, science translation, data and tools, and other information to help build more resilient ecosystems and communities. This position is ideal for a student keen to develop professional skills and enthusiastic to be a part of a collaborative office environment.

Key duties will include:

• Provide general administrative and operational support for department and office activities, including assisting with the planning, scheduling, setup, cleanup, and coordination of office meetings and events
• Provide assistance with maintaining department google spreadsheets, distributing office mail, and updating office email lists
• Summarize key takeaways and action items during conference calls, workshops, speaking events and other meetings as needed
• Ensure relevant correspondence is delivered to all student employees
• Assist the Office Manager with maintaining office supply inventory and office cleanliness
• Manage the office’s recycling needs by ensuring Styrofoam and plastic bags are delivered to designated recycling depositories
• Maintain and monitor the office library database in collaboration with the National Weather Center library
• Assist with office hospitality, welcoming and assisting visitors, and helping maintain a friendly and welcoming office environment
• Other duties as assigned

Required Education and Experience:

Must be currently enrolled in the Fall 2026 Term as an undergraduate student at the University of Oklahoma.

Hiring contingent upon verification of current student status.

Skills:

• Highly organized and able to handle multiple projects and deadlines
• Strong sense of responsibility, dependability, and reliability.
• Self-motivated with the ability to work independently and follow instructions.
• Strong, professional written and verbal communication skills, with the ability to interact courteously and effectively with a variety of individuals.
• Detail oriented for accuracy of data and information
• Ability to problem-solve
• Familiarity with Mac or Windows computer operating systems
• Familiarity with Microsoft 365 Suite (or Mac/Google equivalents)
• Ability to lift/carry 35 pounds to help with event tabling
• Must be able to stand for extended periods of time during outreach events

Required Certifications and Licenses:

Driver's license required

Department Preferences:

Interest in and/or familiarity with climate/weather science, science communication, or environmental science

Hiring Contingent Upon a Background Check:

No