Undergraduate Student Program Coordination Assistant (Fall 2026)

UNIVERSITY OF OKLAHOM; Norman (OK); On-site; USD 18,000 - 23,000; Full time

Job summary

University of Oklahoma is seeking a Program Coordination Assistant to support the Consortium Assistant Director and Research Coordinator in advancing Center programs. This role offers exposure to science translation, data handling, and planning for regional workshops and events.

Ideal candidates are enrolled undergrad students with strong writing and organizational skills, capable of managing multiple tasks, and willing to assist with outreach activities across the South Central CASC network.

Qualifications

• Must be currently enrolled in the Fall 2026 Term as an undergraduate student at the University of Oklahoma.
• Hiring contingent upon verification of current student status.
• Familiarity with Mac or Windows operating systems.
• Familiarity with Microsoft 365 Suite (or Mac/Google equivalents).
• Strong writing/editing skills.
• Detail oriented for accuracy of data and information.
• Ability to problem-solve.
• Highly organized and able to handle multiple projects and deadlines.
• Must be able to lift/carry 35 pounds for event tabling.
• Must be able to stand for extended periods of time during outreach events.
• Must be able to communicate via multiple modes of communication, including email and phone.

Responsibilities

• Provide logistical support for programmatic events such as the Annual Actionable Science and Adaptation Meeting, Early Career Researcher Forum, and Undergraduate Scholars Program.
• Assist South Central CASC team members with setting up planning meetings, organizing meeting agendas, and facilitating planning discussions.
• Summarize key takeaways and action items during planning meetings, workshops, and speaking events.
• Assist with organizing and updating online spreadsheets for reporting and evaluation purposes.
• Transport meeting participants via OU Fleet Vehicles as needed.
• Communicate with researchers and remote staff across the South Central CASC consortium to ensure CASC program information is shared widely.
• Assist with the promotion and facilitation of educational efforts, including CASC trainings and OU-sponsored events.
• Other duties as assigned.

Skills

Logistics coordination

Microsoft 365

Communication

Data entry

Problem solving

Multitasking

Event support

Physical outreach/standing

Education

Undergraduate student status

Tools

Mac/Windows OK

Microsoft 365 Suite

Job description

Pay Range:Targeted salary of $15.00/hour, based on education and experience.

Benefits Eligible: No

Work Schedule:Monday – Friday, 8:00 a.m. to 5:00 p.m.

Travel:May be required

For Best Consideration Date:10/07/2026

Position Introduction:

The Program Coordination Assistant will work with the Consortium Assistant Director and Consortium Research Coordinator to assist in programmatic efforts of the Center. The South Central CASC is a science organization that works with decision makers across the south-central US, providing learning opportunities, technical assistance, science translation, data and tools, and other information to help build more resilient ecosystems and communities. This position is ideal for a student keen to develop professional skills and enthusiastic to be a part of a collaborative office environment.

Key duties will include:

• Provide logistical support for programmatic events such as the Annual Actionable Science and Adaptation Meeting, Early Career Researcher Forum, and Undergraduate Scholars Program
• Assist South Central CASC team members with setting up planning meetings, organizing meeting agendas, and facilitating planning discussions
• Summarize key takeaways and action items during planning meetings, workshops, and speaking events
• Assist with organizing and updating online spreadsheets for reporting and evaluation purposes
• Transport meeting participants via OU Fleet Vehicles as needed
• Communicate with researchers and remote staff across the South Central CASC consortium to ensure CASC program information is shared widely
• Assist with the promotion and facilitation of educational efforts, including CASC trainings and OU-sponsored events
• Other duties as assigned

Required Education and Experience:

Must be currently enrolled in the Fall 2026 Term as an undergraduate student at the University of Oklahoma.

Hiring contingent upon verification of current student status.

Skills:

• Familiarity with Mac or Windows computer operating systems
• Familiarity with Microsoft 365 Suite (or Mac/Google equivalents)
• Strong writing/editing skills
• Detail oriented for accuracy of data and information
• Ability to problem-solve
• Highly organized and able to handle multiple projects and deadlines
• Ability to lift/carry 35 pounds to help with event tabling
• Must be able to stand for extended periods of time during outreach events
• Must be able to communicate via multiple modes of communication, including email and phone

Required Certifications and Licenses:

Driver's license required.

Department Preferences:

Interest in and/or familiarity with climate/weather science, science communication, or environmental science

Hiring Contingent Upon a Background Check: No