Undergrad Office Assistant, Climate Center

UNIVERSITY OF OKLAHOM; Norman (OK); On-site; USD 18,000 - 23,000; Full time

Job summary

The University of Oklahoma is seeking an Office Assistant to support the South Central Climate Adaptation Science Center with a range of administrative tasks. You will work closely with the Office Manager and CASC staff to facilitate meetings, manage records, and coordinate communications.

Ideal candidates are organized, reliable, and able to manage multiple deadlines while using Microsoft 365 and Google Suite. This role is located on campus and involves light event support and light lifting.

Qualifications

• Must be currently enrolled in Fall 2026 Term as an undergraduate student at the University of Oklahoma.
• Hiring contingent upon verification of current student status.

Responsibilities

• Provide general administrative and operational support for department and office activities, including planning, scheduling, setup, and coordination of meetings and events.
• Assist with maintaining department google spreadsheets, distributing office mail, and updating office email lists.
• Summarize key takeaways and action items during conference calls, workshops, and meetings.
• Ensure relevant correspondence is delivered to all student employees.
• Assist with maintaining office supply inventory and office cleanliness.
• Manage the office’s recycling needs and ensure disposal of materials.
• Maintain and monitor the office library database in collaboration with the National Weather Center library.
• Assist with office hospitality and welcoming visitors to create a friendly environment.
• Other duties as assigned.

Skills

Organized

Multitasking

Communication

Independent work

Data handling

Microsoft 365

Google Suite

Physical stamina

Education

Undergraduate student at University of Oklahoma (Fall 2026)

Tools

Microsoft 365

Mac/Windows familiarity

Job description

The University of Oklahoma is seeking an Office Assistant to support the South Central Climate Adaptation Science Center with a range of administrative tasks. You will work closely with the Office Manager and CASC staff to facilitate meetings, manage records, and coordinate communications.

Ideal candidates are organized, reliable, and able to manage multiple deadlines while using Microsoft 365 and Google Suite. This role is located on campus and involves light event support and light lifting.