Event Setup Assistant - Student

Oklahoma City Community College; Oklahoma City (OK); On-site; USD 13,776 - 19,286; Part time

Job summary

Oklahoma City Community College is seeking a part-time Event Setup Assistant - Student to prepare venues for campus events by arranging chairs, tables, and staging, ensuring spaces meet requirements.

This role requires physical fitness, attention to detail, and the ability to follow directions, offering hands-on experience in event logistics as part of the Cultural Programs department.

Qualifications

• Basic understanding of event setups and general office tasks.
• Physical ability to move and arrange furniture and equipment for events safely.
• Ability to read simple drawings and plans.
• Good organizational skills for event prep and clean-up.
• Basic problem-solving for handling unexpected situations during events and office tasks.
• Ability to follow directions and work as part of a team.
• Willingness to learn new tasks and adapt to different event setups.
• Ability to provide outstanding customer service and communicate clearly.
• Able to relay information/messages accurately and stay positive when solving problems.
• Self-directed and motivated, able to initiate tasks and work independently.

Responsibilities

• Lead and collaborate to complete event setups in public spaces, arranging and dismantling furniture and equipment.
• Lead post-event space resets, ensuring spaces are cleaned and left organized.
• Move, secure, and store event equipment; assist in its maintenance and organization.
• Assist with other projects and duties as assigned, including reception desk duties and document handling.
• Abide by Board of Regents and College Policies and Procedures; contribute to a safe environment.
• Participate in health and safety training and drills as required.
• Support department staff and allocate tasks to ensure timely event execution.

Job description

Position Information

Position Information (Default Section)

Classification Title

Classification Title Student Employment Program (FWSP/STEP)

Working Title

Working Title Event Setup Assistant - Student

Datatel Position ID GLED9STEPEMP1A / GLED8FEDWORK1A

Annual Hours

Annual Hours As needed or assigned not to exceed 25 hours per week

Placement Range

Placement Range $10.00

Position Type

Position Type Student Employee

Job Category

Job Category Student

General Description

The Event Setup Assistant is a part‑time student role focused on preparing venues for campus events. Responsibilities include arranging chairs, tables, and staging, ensuring venues meet event requirements. This position demands physical fitness, attention to detail, and the ability to follow directions. Ideal for students seeking hands‑on experience in event logistics, this role is key to the successful execution of campus events.

Reports To

Reports To Coordinator of Cultural Programs

What position(s) reports to this position?

None

Current OCCC student enrolled in a minimum of 6 hours for the Fall or Spring semester or enrolled in a minimum of 3 hours for the Summer semester.

OR

Current OCCC student with a Federal Work-Study award.

Valid Oklahoma driver’s license.

Required Knowledge, Skills & Abilities

• Basic understanding of event setups and general office tasks, including answering phones and basic computer use.
• Physical ability to move and arrange furniture and equipment for events in a safe manner.
• Ability to read simple drawings and plans.
• Good organizational skills to help with event preparations and clean‑up.
• Basic problem‑solving skills for handling unexpected situations during events and office tasks.
• Ability to follow directions and work as part of a team.
• Willingness to learn new tasks and adapt to different event setups.
• Ability and willingness to provide outstanding customer service.
• Ability to communicate clearly, politely, and respectfully when writing emails and/or speaking with customers on the phone or in person.
• Able to relay information/messages with accuracy.
• Able to keep a positive outlook and find ways to solve problems.
• Careful and thorough in organizing things or doing tasks.
• Self‑directed and motivated, able to initiate tasks and work independently without constant supervision.
• Able to follow directions well and finish tasks you start.

Physical Demands/Working Conditions

• GENERAL PHYSICAL REQUIREMENTS: This position requires the person to occasionally exert up to 100 pounds of force and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.
• PHYSICAL ACTIVITIES: This position requires the person to frequently move about the various campuses; to frequently communicate with and listen to administration, faculty, staff, students, and vendors to perform the essential functions of the position, must be able to exchange accurate information in various situations; to frequently remain in a standing and stationary position; to frequently operate equipment that frequently involves repetitive motions of hands and wrists; to occasionally ascend/descend a ladder to perform the essential functions of the position; to frequently position self to move, lift, push, pull, work on, or operate equipment or furniture.
• VISUAL ACUITY: This position requires the person to judge, observe and assess the accuracy, neatness, thoroughness of work assigned or to make general observations.
• WORKING CONDITIONS: This position’s essential functions are performed indoors and outdoors and subject to extreme cold (temperatures below 32 degrees) and extreme hot temperatures (temperatures above 100 degrees). Must communicate above ambient noise levels and exchange accurate information in various situations.

Preferred Qualifications

• Special event experience.
• Ability to effectively use a variety of hand tools.
• Ability to operate lifting and moving equipment.

Required Training

• Regular employee health and safety training.

Work Hours

As arranged around the students’ class schedule, in general, Monday through Friday, 9:00 a.m. to 5:00 p.m., with occasional weekend work, not to exceed 25 hours per week.

Department

Department Cultural Programs

Job Open/Close Information

Job Open Date 09/25/2024

Job Close Date Open Until Filled No

Job Duties

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

• Lead and collaboratively work with team members to complete event setups in public spaces and rooms, including arranging and dismantling furniture and equipment (such as tables, chairs, and stage components), ensuring timely and efficient organization of events.
• Lead and complete post‑event space resets, including dismantling or modifying setups, with a focus on ensuring that spaces are thoroughly cleaned and left organized for subsequent use.
• Move, secure, and store event equipment; assist in its maintenance and organization.
• Assist with other projects and duties as assigned. These may include, but are not limited to: backstage/production duties, processing ticket sales, document imaging, filing, assisting with reception desk duties, copying, faxing, sorting mail, assisting with theater events, and assisting department staff as requested.
• Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures.
• Contribute to a safe educational & working environment.
• Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others.
• Complete quarterly health and safety training pursuant to OCCC’s established safety and health procedures and practices.
• Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Are you a current OCCC student enrolled in a minimum of 6 hours for the Fall or Spring semester or enrolled in a minimum of 3 hours for Summer semester? OR Are you a current OCCC student with a Federal Work Study award?
  • Yes
  • No
• * Do you have a valid Oklahoma driver's license?
  • Yes
  • No
• * Have you attached all required documents?
  • Yes
  • No