Undergraduate Scheduling & Office Operations Lead

Texas A&M University at Galveston; College Station (TX); Hybrid; USD 43,000 - 62,000; Full time

Benefits offered by this job

Health benefits

Paid holidays

Sick leave

Vacation leave

Retirement plan

Wellness programs

Tuition assistance

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Job summary

The Department of English at Texas A&M University is seeking an organized Administrative Coordinator II to oversee administrative support for the Undergraduate Office. This role coordinates course scheduling, assigns instructors, and manages enrollment-related tasks to support student success and departmental excellence.

Responsibilities include supervising student workers, overseeing academic records, and assisting with governance and advising functions.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Three years of experience in office administration.
• Excellent written and oral communication skills.
• Ability to multi-task and work cooperatively with others as a team.
• Working knowledge of spreadsheet, presentation and word processing software programs.

Responsibilities

• Oversee administrative support for the Undergraduate Office.
• Coordinate course scheduling activities, managing scheduling systems (Access, COMPASS, and ASTRA), assigning instructors, monitoring enrollment demand, and maintaining course prerequisites, restrictions, and enrollment caps.
• Supervise Undergraduate Office operations and support student workers and advising functions.
• Oversee academic records processes, including grade changes, incompletes, excessive absence forms, Q-drops, and directed studies applications.
• Maintain undergraduate program records and files in compliance with university records retention requirements.

Skills

Excellent written and oral comm

Strong interpersonal skills

Detail oriented

Multi-tasking

Team player

Office software proficiency

Education

Bachelor's degree or equivalent combination of education and experience

Tools

Access

COMPASS

ASTRA

Job description

The Department of English at Texas A&M University is seeking an organized Administrative Coordinator II to oversee administrative support for the Undergraduate Office. This role coordinates course scheduling, assigns instructors, and manages enrollment-related tasks to support student success and departmental excellence.

Responsibilities include supervising student workers, overseeing academic records, and assisting with governance and advising functions.