Administrative Coordinator II

Texas A&M University System; United States; On-site; USD 42,000 - 54,000; Full time

Job summary

Texas A&M University’s Department of English is seeking an organized Administrative Coordinator II to oversee administrative support for the Undergraduate Office in College Station, TX. You will coordinate course scheduling, manage scheduling systems, assign instructors, monitor enrollment demand, and supervise office operations to support student success.

The role requires a Bachelor’s degree or equivalent and at least three years of office administration experience, with the potential for five

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Three years of experience in office administration.

Responsibilities

• Serve as the primary resource for scheduling matters, resolving complex teaching schedule issues and collaborating with departmental and university stakeholders.
• Create and manage directed studies, internship, and research courses.
• Lead administrative operations for the Undergraduate Office, including supervising student workers and supporting office staff and academic advising functions.
• Oversee academic records processes, including grade changes, incompletes, excessive absence forms, Q-drops, and directed studies applications.
• Maintain undergraduate program records and files in compliance with university records retention requirements.
• Support undergraduate governance by coordinating committee meetings, participating in curriculum and policy discussions, and representing advising staff perspectives.
• Assist with student recruitment initiatives, including new student conferences and departmental outreach activities.
• Administer scholarship and award programs by coordinating application and selection processes, maintaining records, communicating with Financial Aid, and processing scholarship funding.

Skills

Office administration

Detail oriented

Scheduling coordination

Communication

Education

Bachelor's degree or equivalent

Job description

Job Title
Administrative Coordinator II

Agency
Texas A&M University

Department
English

Proposed Minimum Salary
Commensurate

Job Location
College Station, Texas

Job Type
Staff

Job Description

The Department of English is seeking an organized and detail-oriented Administrative Coordinator II to oversee administrative support for the Undergraduate Office. This position is responsible for coordinating course scheduling activities, managing scheduling systems (Access, COMPASS, and ASTRA), assigning instructors, monitoring enrollment demand, and maintaining course prerequisites, restrictions, and enrollment caps. In addition, the role supervises Undergraduate Office operations and contributes to the efficient delivery of services that support student success and departmental excellence.

Opportunities to Contribute

• Serve as the primary resource for scheduling matters, resolving complex teaching schedule issues and collaborating with departmental and university stakeholders.
• Create and manage directed studies, internship, and research courses.
• Lead administrative operations for the Undergraduate Office, including supervising student workers and supporting office staff and academic advising functions.
• Oversee academic records processes, including grade changes, incompletes, excessive absence forms, Q-drops, and directed studies applications.
• Maintain undergraduate program records and files in compliance with university records retention requirements.
• Support undergraduate governance by coordinating committee meetings, participating in curriculum and policy discussions, and representing advising staff perspectives.
• Assist with student recruitment initiatives, including new student conferences and departmental outreach activities.
• Administer scholarship and award programs by coordinating application and selection processes, maintaining records, communicating with Financial Aid, and processing scholarship funding.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Three years of experience in office administration.

A well-qualified candidate may also possess

• Five years of administrative and supervisory experience.
• Experience at Texas A&M University and with the COMPASS program.
• Experience with the university course scheduling process.
• Ability to speak and work with other administrators and professors comfortably.
• Three years of experience in office administration or project management.
• Working knowledge of spreadsheet, presentation and word processing software programs.
• Ability to plan, be detail oriented, and organize effectively.
• Ability to multi-task and work cooperatively with others as a team player.
• Excellent written and oral communication skills.
• Strong interpersonal skills.

Salary: Compensation will be commensurate based on the selected candidate’s education and experience.

Why Texas A&M University?

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Texas A&M University’s Department of English believes a university education is about more than what happens in the classroom. We enrich our teaching and research by hosting lectures, symposia, and conferences that bring scholars, writers, and teachers from around the world to Texas A&M. The Business Office strives to support the goals of the faculty, staff and students in teaching, research and outreach programs, and adheres to the professional standards and integrity in processing university Business. You are invited to explore our website to learn more about our department, our people, and our research and teaching. https://english.tamu.edu/

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, (https://www.tamus.edu/benefits/prescriptions-express-scripts/) dental, (https://www.tamus.edu/benefits/dental/) vision, (https://www.tamus.edu/benefits/vision-insurance/) life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts (https://www.tamus.edu/benefits/flexible-spending-accounts/), and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums
• 12-15 days (https://service.tamu.edu/TDClient/45/Portal/KB/Article/1793/University-Holiday-Calendar) of annual paid holidays
• Up to eight hours of paid sick leave (https://service.tamu.edu/TDClient/45/Portal/KB/Article/1794/Sick-Leave)and at leasteight hours of paid vacation (https://service.tamu.edu/TDClient/45/Portal/KB/Article/1757/Vacation)each month
• Automatic enrollment in theTeacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)
• Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)
• Professional Development: All employees have access to freeLinkedIn Learning (https://linkedinlearning.tamu.edu/)training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)for completing a degree while a Texas A&M employee
• Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.