Undergraduate Program Coordinator II

Harvard University; Cambridge (MA); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Generous paid time off including paren

Medical, dental, and vision health ins

Retirement plans with university contr

Wellbeing and mental health resources

Support for families and caregivers

Professional development opportunities

Commuter benefits, discounts and perks

Job summary

Harvard University’s Faculty of Arts and Sciences is seeking an experienced administrative professional to manage logistics for an academic program within an Administrative Grouping. Under supervision, you will coordinate tasks to support teaching and operations.

Responsibilities include catalog maintenance, data preparation, budget support for events, liaison with faculty, staff and external partners, and ensuring compliance with policies.

Qualifications

• Minimum five years of administrative or office experience.
• College degree strongly preferred.
• Excellent organizational skills with ability to prioritize amid conflicting interests.
• Proven project and/or program management skills.
• Excellent interpersonal and communication skills.
• Ability to handle complex and confidential information with discretion.
• Competency using a variety of computer software.

Responsibilities

• Coordinate and manage an academic program within an Administrative Grouping.
• Serve as the catalogue coordinator, entering and scheduling courses each semester.
• Organize administrative systems and provide necessary support duties.
• Act as liaison with departments, other universities, and government agencies; advise on policies.
• Prepare and submit program records and maintain data.
• Gathers data for reports and assists in budget and evaluations.
• Oversee staff and student workers; train and schedule.
• Assist with policy development and implementation planning.
• Provide IT liaison and content coordination for the department website.

Skills

Administrative experience

Organization

Communication

Independent work

Data handling

Education

College degree

Tools

Microsoft Office

Microsoft Excel

Database systems

Job description

• Salary Grade: 055
• Department: Social Sciences - African and African American Studies
• FLSA Status: Non-exempt

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join the Harvard Faculty of Arts and Sciences?

The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.

Job Description

Job Summary:

Under the supervision of the Department Administrator/Executive Director, responsible for all logistics of an academic program within an administrative grouping (AG). Ensures the program has the support needed to deliver on its teaching mission and takes chief responsibility for coordinating tasks to support the seamless execution and operations of the program.

Job-Specific Responsibilities:

• Coordinate, and have direct responsibility for, an academic program within an Administrative Grouping, under the direction of the Chair DUS, and ADUS as appropriate
• Serve as the cluster’s Catalogue Coordinator, entering and scheduling new courses every semester and maintaining the catalogue on an ongoing basis.
• Organizes and implements administrative systems and procedures performing necessary support duties
• Serves as principal administrative contact and liaison with departmental or program constituents, other universities or with government agencies; principal source of information on established unit/project/program policies and advises faculty, students or staff on regulations and policies
• Prepare, maintain, and submit program academic records (such as course, student, or degree records)
• Keeps current on trends, compliance issues, regulations and guidelines regarding subject matter; advises appropriate community members accordingly
• Executes departmental events related to Undergraduate students: Negotiates with hotels, caterers and vendors, makes recommendations for food and activities for participants, managing to a pre-assigned event/function budget; assigns and coordinates, classroom, AV and other facilities on behalf of program
• Gathers and maintains data for and assists in preparing reports, often using a variety of computer software; prepare statistics and reports on program participation, marketing responses, budget, and evaluations
• Oversees work of support staff, students and/or casuals; trains, schedules and distributes work to students, casuals, and non-overtime-eligible employees)
• May research issues related to policy development and recommend possible new or revised policy statement; may recommend a possible implementation plan
• May serve as IT point person for department; may serve as liaison to the centralized communication team by gathering and coordinating program-specific content, updates, etc. for the website.
• Other duties as assigned by supervisor, including but not limited to managing office supplies.

Working Conditions:

May be expected to work on campus up to 4 days per week.

Qualifications

Basic Qualifications:

Minimum five years of administrative or office experience

Additional Qualifications and Skills:

• College degree strongly preferred
• Excellent organizational skills with particular ability to prioritize work in an environment with multiple and conflicting interests.
• Proven project and/or program management skills.
• Excellent interpersonal and communication skills.
• Ability to work independently with minimal supervision.
• Ability to handle complex and confidential information with discretion.
• Competency using a variety of computer software.

Additional Information

• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity

Other Information: All formal offers will be made by FAS Human Resources.

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts . Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 055. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination . We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.