Undergraduate Programs Administrative Coordinator

Virginia Polytechnic Institute and State University (VT); Blacksburg (VA); On-site; USD 40,000 - 50,000; Full time

Job summary

Virginia Tech's School of Animal Sciences seeks an administrative assistant to support the Office of Undergraduate Education. Responsibilities include recordkeeping, greeting visitors, directing inquiries, maintaining databases, billing for programs, and generating reports to support recruiting, retention, and graduation goals.

The successful candidate will manage mass communications for the undergraduate program, including webpages, Canvas sites, listservs, newsletters, and flyers; assist in

Qualifications

• Demonstrated expertise in Microsoft Office, Google suite (Docs, Sheets, Forms), and Teams.

Responsibilities

• Provide administrative support for the Undergraduate Program Director(s) and staff.
• Maintain confidential information and organize databases for the undergraduate programs.
• Billing students for SAS undergraduate programs (e.g., equitation courses, study abroad).
• Create reports related to the undergraduate programs.
• Lead mass communication for the undergraduate program (webpages, Canvas sites, listservs, newsletters, flyers).
• Assist in evaluation of student forms and participate in School events and recruitment activities.

Skills

Microsoft Office

Google Suite

Teams

Organization

Time management

Independent work

Communication

Education

Associate's degree or higher

Tools

Banner

Canvas

Job description

Virginia Tech's School of Animal Sciences seeks an administrative assistant to support the Office of Undergraduate Education. Responsibilities include recordkeeping, greeting visitors, directing inquiries, maintaining databases, billing for programs, and generating reports to support recruiting, retention, and graduation goals.

The successful candidate will manage mass communications for the undergraduate program, including webpages, Canvas sites, listservs, newsletters, and flyers; assist in