Biochemistry Academic Programs Coordinator

Virginia Tech; Blacksburg (VA); On-site; USD 44,000 - 54,000; Full time

Job summary

Virginia Tech's Biochemistry Department seeks an Academic Programs Coordinator to support administrative needs of undergraduate and graduate programs, coordinate events, and liaise with the Graduate School and program directors.

The role maintains graduate records, tracks exams and plans of study, and collaborates with fiscal staff on contracts and tuition payments. Interaction with students, faculty, and student organizations is frequent.

Qualifications

• Experience providing administrative support to an academic unit or other entity.
• Experience in the coordination of various deadlines for academic programs.
• Demonstrated proficiency with computer applications such as Microsoft Office, Excel, Outlook, Adobe Acrobat, and Google Docs
• Experience synthesizing, editing, organizing and proofreading documents, and keeping track of various tasks
• Excellent communication skills
• Ability to work on multiple tasks simultaneously
• Ability to construct, use and manage permissions of digital records
• Experience handling student records and assisting with grades
• Skills and knowledge in word processing, database management, spreadsheet software, calendar management, and managing email
• This position requires a person who adapts easily, accepts responsibility, and ensures a high level of accuracy with attention to detail
• Competency in grammar, composition, and editing abilities
• Must be a problem-solving, multi-tasking person with good organizational skills
• Knowledge of or ability to learn university policies and procedures
• Ability to work with sensitive information and maintain confidentiality

Responsibilities

• Provides administrative support for undergraduate and graduate programs.
• Supports award/scholarship communications to ensure donor thank-you notes.
• Interacts with students and faculty and supports department events.
• Liaises between Graduate School and departmental graduate committee; supports program directors.

Skills

Administrative support

Deadline coordination

Microsoft Office

Google Docs

Adobe Acrobat

Excel

Outlook

Communication skills

Multi-tasking

Digital records management

Student records

Grading support

Attention to detail

Editing and proofreading

University policies knowledge

Tools

Banner

Hokie Spa

Navigate

Slate

Job description

Virginia Tech's Biochemistry Department seeks an Academic Programs Coordinator to support administrative needs of undergraduate and graduate programs, coordinate events, and liaise with the Graduate School and program directors.

The role maintains graduate records, tracks exams and plans of study, and collaborates with fiscal staff on contracts and tuition payments. Interaction with students, faculty, and student organizations is frequent.