Academic Programs Coordinator - Department of Biochemistry

Virginia Tech; Blacksburg (VA); On-site; USD 44,000 - 54,000; Full time

Job summary

Virginia Tech's Biochemistry Department seeks an Academic Programs Coordinator to support administrative needs of undergraduate and graduate programs, coordinate events, and liaise with the Graduate School and program directors.

The role maintains graduate records, tracks exams and plans of study, and collaborates with fiscal staff on contracts and tuition payments. Interaction with students, faculty, and student organizations is frequent.

Qualifications

• Experience providing administrative support to an academic unit or other entity.
• Experience in the coordination of various deadlines for academic programs.
• Demonstrated proficiency with computer applications such as Microsoft Office, Excel, Outlook, Adobe Acrobat, and Google Docs
• Experience synthesizing, editing, organizing and proofreading documents, and keeping track of various tasks
• Excellent communication skills
• Ability to work on multiple tasks simultaneously
• Ability to construct, use and manage permissions of digital records
• Experience handling student records and assisting with grades
• Skills and knowledge in word processing, database management, spreadsheet software, calendar management, and managing email
• This position requires a person who adapts easily, accepts responsibility, and ensures a high level of accuracy with attention to detail
• Competency in grammar, composition, and editing abilities
• Must be a problem-solving, multi-tasking person with good organizational skills
• Knowledge of or ability to learn university policies and procedures
• Ability to work with sensitive information and maintain confidentiality

Responsibilities

• Provides administrative support for undergraduate and graduate programs.
• Supports award/scholarship communications to ensure donor thank-you notes.
• Interacts with students and faculty and supports department events.
• Liaises between Graduate School and departmental graduate committee; supports program directors.

Skills

Administrative support

Deadline coordination

Microsoft Office

Google Docs

Adobe Acrobat

Excel

Outlook

Communication skills

Multi-tasking

Digital records management

Student records

Grading support

Attention to detail

Editing and proofreading

University policies knowledge

Tools

Banner

Hokie Spa

Navigate

Slate

Job description

Job Description

The Biochemistry Department in the College of Agriculture and Life Sciences at Virginia Tech seeks an Academic Programs Coordinator. This position supports the administrative needs of the undergraduate and graduate programs within the department. Assists with award/scholarship program by communicating with student awardees to ensure thank you notes go to donors. This position frequently interacts with students and faculty and provides administrative support for events planned by the department. The Coordinator also serves as liaison between the Graduate School and the departmental graduate committee and works closely with the Undergraduate and Graduate Program Directors. Manages graduate student recruitment visits and advises prospective/current students on programs, academic information, and applications. Maintains all graduate student records both on paper and in Google Docs. Keeps track of all students, support mechanism, qualifying and preliminary exam completions, plans of study, graduate program assessments, and works with Fiscal staff on graduate student contracts, and to pay tuition. Collects data on student achievements such as publications, fellowships, etc. Acts as point person for the Biochemistry Graduate Student Association, undergraduate peer mentors, undergraduate research lab placements, graduations.

The Biochemistry Department in the College of Agriculture and Life Sciences at Virginia Tech seeks an Academic Programs Coordinator. This position supports the administrative needs of the undergraduate and graduate programs within the department. Assists with award/scholarship program by communicating with student awardees to ensure thank you notes go to donors. This position frequently interacts with students and faculty and provides administrative support for events planned by the department. The Coordinator also serves as liaison between the Graduate School and the departmental graduate committee and works closely with the Undergraduate and Graduate Program Directors. Manages graduate student recruitment visits and advises prospective/current students on programs, academic information, and applications. Maintains all graduate student records both on paper and in Google Docs. Keeps track of all students, support mechanism, qualifying and preliminary exam completions, plans of study, graduate program assessments, and works with Fiscal staff on graduate student contracts, and to pay tuition. Collects data on student achievements such as publications, fellowships, etc. Acts as point person for the Biochemistry Graduate Student Association, undergraduate peer mentors, undergraduate research lab placements, graduations.

Required Qualifications

• Experience providing administrative support to an academic unit or other entity
• Experience in the coordination of various deadlines for academic programs
• Demonstrated proficiency with computer applications such as Microsoft Office, Excel, Outlook, Adobe Acrobat, and Google Docs
• Experience synthesizing, editing, organizing and proofreading documents, and keeping track of various tasks
• Excellent communication skills
• Ability to work on multiple tasks simultaneously
• Ability to construct, use and manage permissions of digital records
• Experience handling student records and assisting with grades
• Skills and knowledge in word processing, database management, spreadsheet software, calendar management, and managing email
• This position requires a person who adapts easily, accepts responsibility, and ensures a high level of accuracy with attention to detail
• Competency in grammar, composition, and editing abilities
• Must be a problem-solving, multi-tasking person with good organizational skills
• Knowledge of or ability to learn university policies and procedures
• Ability to work with sensitive information and maintain confidentiality

Preferred Qualifications

• Experience with Banner, Hokie Spa, Navigate, and Slate
• Experience with Google Docs
• Experience in a university academic support environment
• Experience in basic social media platforms

Pay Band

3

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

44,000-54,000

Hours per week

40

Review Date

08/21/2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually. Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development. Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law. If you are an individual with a disability and desire an accommodation, please contact Dr. Stefan Roberts at [e-mail] during regular business hours at least 10 business days prior to the event.