Academic Affairs Coordinator – Student Success & Records

Virginia Tech; Blacksburg (VA); On-site; USD 49,000 - 55,000; Full time

Job summary

Virginia Tech's College of Architecture, Arts, and Design seeks a full‑time academic affairs coordinator to support undergraduate programs, advising, and faculty services in the Office of the Dean. You will manage forms in Banner, Hokie Spa, and DocuSign, coordinate advisor assignments, assist curriculum and honorifics committees, and help organize awards and commencements.

This on‑site role in Blacksburg requires strong organizational, communication, and confidentiality skills, with occasional

Qualifications

• Administrative experience in higher education or a professional setting.
• Knowledge and skills with Microsoft Office (Word, Excel, Outlook) and Google applications (Docs, Sheets, Gmail).
• Strong organizational and communication skills.
• Ability to manage and prioritize overlapping timelines.
• Experience with organizing or maintaining confidential records or files.

Responsibilities

• Managing undergraduate student forms and documents and filing academic affairs records.
• Processing forms in Banner and Hokie Spa.
• Managing and signing forms in DocuSign.
• Indexing student forms in Banner Document Management (BDM).
• Managing academic advisor assignments for all AAD majors and minors.
• Supporting curriculum committee by tracking and organizing proposals, sending invites, assisting with reviewer assignments and agenda creation, and documenting actions.
• Supporting honorifics committee by sending invites, assisting the chair, and documenting actions.
• Organizing the college’s annual awards ceremony and spring commencement ceremony.
• Issuing notifications of documented student absences to faculty.
• Managing academic affairs deadlines throughout the academic and calendar year.
• Handling inquiries from students, faculty, and staff.
• Collaborating with team on recruitment, orientation, advising, retention, and graduation tasks.
• Maintaining a high level of interaction with colleagues across the college and Office of the Dean.

Skills

Administrative experience

Microsoft Office

Google applications

Strong organizational skills

Communication skills

Time management

Confidential records handling

Education

Bachelor’s Degree or significant relevant work experience in higher education

Tools

Banner

DocuSign

BDM - Banner Document Management

Job description

Virginia Tech's College of Architecture, Arts, and Design seeks a full‑time academic affairs coordinator to support undergraduate programs, advising, and faculty services in the Office of the Dean. You will manage forms in Banner, Hokie Spa, and DocuSign, coordinate advisor assignments, assist curriculum and honorifics committees, and help organize awards and commencements.

This on‑site role in Blacksburg requires strong organizational, communication, and confidentiality skills, with occasional