TSA Program Assistant - Toluca Lake Admin & Operations

Transportation Security Careers; Los Angeles (CA); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Toluca Lake, CA, is seeking Program Assistants to provide essential administrative and program support across TSA offices and field operations. The role involves coordinating daily activities, maintaining records, and assisting with payroll, HR, and finance tasks as needed.

Ideal candidates will handle multiple assignments, communicate with diverse teams, and ensure schedules and deadlines are met.

Qualifications

• Organization and attention to detail.
• Written and verbal communication.
• Data entry, tracking, and basic analysis.
• Microsoft Office or comparable workplace software.
• Records and document management.
• Calendar, meeting, and deadline coordination.
• Customer service and professional communication.
• Ability to manage several assignments without losing accuracy.
• Discretion when handling sensitive employee or operational information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyse program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization & detail

Written & verbal communication

Data entry & tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion handling sensitive info

Job description

Transportation Security Administration in Toluca Lake, CA, is seeking Program Assistants to provide essential administrative and program support across TSA offices and field operations. The role involves coordinating daily activities, maintaining records, and assisting with payroll, HR, and finance tasks as needed.

Ideal candidates will handle multiple assignments, communicate with diverse teams, and ensure schedules and deadlines are met.