TSA Program Assistant — Organize Ops, Drive Impact

TSA Hiring Service; Ringling (OK); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Ringling, OK is seeking Program Assistants to help keep offices organized, accurate, and running smoothly. These roles support managers and teams with administrative coordination, data tracking, scheduling, records, payroll, and general program needs.

Exact duties vary by vacancy, but you will frequently coordinate daily activities, prepare reports, maintain electronic records, and communicate with colleagues across units.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience using office software to organize information and support multiple assignments.
• Experience with payroll, timekeeping, finance, or scheduling functions is a plus.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion with sensitive information

Job description

The Transportation Security Administration in Ringling, OK is seeking Program Assistants to help keep offices organized, accurate, and running smoothly. These roles support managers and teams with administrative coordination, data tracking, scheduling, records, payroll, and general program needs.

Exact duties vary by vacancy, but you will frequently coordinate daily activities, prepare reports, maintain electronic records, and communicate with colleagues across units.