Administrative Program Assistant - Organize Office & Ops

Transportation Security Careers; Whitehall (WI); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration program assistants support TSA managers and employees by handling administrative coordination, data tracking, scheduling, and records management. These roles require meticulous attention to detail and strong communication across teams to keep operations running smoothly.

Responsibilities include organizing daily activities, preparing materials, maintaining electronic records, and coordinating meetings.

Qualifications

• Specialized administrative or program support experience.
• Experience preparing reports, spreadsheets, or presentations.
• Ability to track deadlines and manage multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Verbal communication

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Job description

Transportation Security Administration program assistants support TSA managers and employees by handling administrative coordination, data tracking, scheduling, and records management. These roles require meticulous attention to detail and strong communication across teams to keep operations running smoothly.

Responsibilities include organizing daily activities, preparing materials, maintaining electronic records, and coordinating meetings.