Buffalo Federal Administrative Programs Assistant

Transportation Security Careers; Buffalo (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) program assistant opportunities in Buffalo, IL are seeking individuals to provide administrative and program support, coordinate daily office activities, and track program information. Responsibilities include maintaining records, preparing materials, and communicating with teams to ensure on-time delivery of tasks.

The role emphasizes attention to detail, ability to manage multiple assignments, and professional communication with managers, staff, and

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Data entry & basic analysis

Microsoft Office proficiency

Records management

Calendar & deadline coordination

Customer service

Education

No specific degree required; qualification based on specialized experience

Job description

Transportation Security Administration (TSA) program assistant opportunities in Buffalo, IL are seeking individuals to provide administrative and program support, coordinate daily office activities, and track program information. Responsibilities include maintaining records, preparing materials, and communicating with teams to ensure on-time delivery of tasks.

The role emphasizes attention to detail, ability to manage multiple assignments, and professional communication with managers, staff, and