TSA Program Assistant: Dynamic Admin & Ops Support

Travel Security Careers; Nashville (TN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Duck River, TN is seeking Program Assistants to support managers and staff with administrative coordination, data tracking, and scheduling. The role emphasizes precise data handling, routine reporting, and cross‑team communication.

Responsibilities include maintaining records, preparing materials, and coordinating calendars. Applicants should be comfortable handling multiple assignments and ensuring on‑schedule operations

Qualifications

• Organizational skills and attention to detail are essential.
• Strong written and verbal communication required.
• Experience with data entry, tracking, and basic analysis.
• Proficiency in Microsoft Office or similar software.
• Familiarity with records and document management is helpful.
• Ability to coordinate calendars, meetings, and deadlines.
• Customer service and professional communication are valued.
• Ability to manage several assignments without compromising accuracy.
• Discretion when handling sensitive information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Data entry

Microsoft Office

Record management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Duck River, TN is seeking Program Assistants to support managers and staff with administrative coordination, data tracking, and scheduling. The role emphasizes precise data handling, routine reporting, and cross‑team communication.

Responsibilities include maintaining records, preparing materials, and coordinating calendars. Applicants should be comfortable handling multiple assignments and ensuring on‑schedule operations