TSA Program Assistant: Administrative Ops & Data Tracking

Transportation Security Careers; Town of Boulder Junction (WI); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Careers is seeking a Program Assistant in Boulder Junction, WI to support TSA managers and staff with administrative coordination, data tracking, and payroll-related tasks. The role emphasizes accuracy, organization, and timely communication across multiple teams.

The position requires meticulous attention to detail, ability to handle several assignments, and capacity to adapt to various program areas such as finance, HR, scheduling, and payroll.

Qualifications

• Experience providing administrative or program support in a fast-paced office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Proficiency in researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization & detail

Written & verbal communication

Data entry & tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion with sensitive information

Tools

Microsoft Office Suite

Job description

Transportation Security Careers is seeking a Program Assistant in Boulder Junction, WI to support TSA managers and staff with administrative coordination, data tracking, and payroll-related tasks. The role emphasizes accuracy, organization, and timely communication across multiple teams.

The position requires meticulous attention to detail, ability to handle several assignments, and capacity to adapt to various program areas such as finance, HR, scheduling, and payroll.