TSA Program Assistant – Admin & Data Ops, Foresthill

Travel Security Careers; Foresthill (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Foresthill, CA seeks Program Assistants to support TSA managers with administrative coordination, scheduling, records, and payroll tasks. This role requires meticulous data handling and strong communication across teams to keep offices running on schedule.

Candidates should have experience in busy offices, proficiency with Microsoft Office, and the ability to manage multiple tasks, maintain electronic records, and prepare reports.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Communication

Data entry

Attention to detail

Records management

Calendar management

Customer service

Discretion

Time management

Tools

Microsoft Office

Job description

Transportation Security Administration in Foresthill, CA seeks Program Assistants to support TSA managers with administrative coordination, scheduling, records, and payroll tasks. This role requires meticulous data handling and strong communication across teams to keep offices running on schedule.

Candidates should have experience in busy offices, proficiency with Microsoft Office, and the ability to manage multiple tasks, maintain electronic records, and prepare reports.