TSA Administrative & Programs Support Specialist

TSA Hiring Service; Pocahontas (IL); On-site; USD 22,000 - 36,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Paid leave and federal holidays

Thrift Savings Plan (TSP)

Job summary

Transportation Security Administration (TSA) is seeking a Program Assistant to provide administrative support and coordinate daily office activities in Pocahontas, IL. The role involves managing records, preparing reports, and assisting with payroll, scheduling, and finance tasks for TSA managers and staff.

Responsibilities include maintaining calendars, tracking deadlines, analyzing program information, and ensuring accuracy and compliance with procedures.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficiency with office software to organize information and support multiple tasks.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and basic analysis

Microsoft Office

Records management

Calendar coordination

Education

Experience-based qualification

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) is seeking a Program Assistant to provide administrative support and coordinate daily office activities in Pocahontas, IL. The role involves managing records, preparing reports, and assisting with payroll, scheduling, and finance tasks for TSA managers and staff.

Responsibilities include maintaining calendars, tracking deadlines, analyzing program information, and ensuring accuracy and compliance with procedures.