TSA Administrative & Programs Specialist - Full-Time

Transportation Security Careers; South Lake Tahoe (CA); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Careers is seeking a Program Assistant to provide essential administrative and program support at the South Lake Tahoe, CA site. The role involves coordinating daily office activities, managing records, and assisting with payroll, HR, and scheduling tasks to ensure smooth operations.

Strong communication and data-management skills are required. The position emphasizes accuracy, compliance with procedures, and the ability to handle multiple assignments while maintaining

Qualifications

• Specialized experience in an administrative or program support role.
• Experience in preparing reports, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Ability to make recommendations based on findings or reports.
• Proficiency with standard office software to organize information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and details

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion with sensitive information

Job description

Transportation Security Careers is seeking a Program Assistant to provide essential administrative and program support at the South Lake Tahoe, CA site. The role involves coordinating daily office activities, managing records, and assisting with payroll, HR, and scheduling tasks to ensure smooth operations.

Strong communication and data-management skills are required. The position emphasizes accuracy, compliance with procedures, and the ability to handle multiple assignments while maintaining