Trusts & Estates Legal Administrative Specialist

Syntax Talent Solutions, LLC; St. Louis (MO); On-site; USD 42,000 - 65,000; Full time

Job summary

Syntax Talent Solutions, LLC is seeking a Trust & Estates Legal Administrative Assistant to support attorneys in managing trust and estate matters. You will handle document preparation, case file maintenance, and billing with a high degree of professionalism.

Ideal candidates have strong organizational skills, excellent communication, and familiarity with tax submissions and estate inventories. This role emphasizes discretion and accuracy in handling confidential information.

Qualifications

• Experience in legal administrative role, especially trust & estates.
• Ability to prepare, revise, and manage legal documents with precision.
• Strong organization to handle multiple deadlines and tasks.
• Excellent written and verbal communication.
• Professionalism and discretion with confidential information.
• Familiarity with tax submissions and estate inventories.

Responsibilities

• Prepare, revise, proofread, and format legal documents and probate filings.
• Assist attorneys with trust and estate administration and file maintenance.
• Coordinate court filings and deadline management.
• Manage attorney calendars and client meetings.
• Communicate professionally with clients and external parties.
• Open new matters and maintain files.
• Track deadlines for filings and deliverables.
• Prepare engagement letters, invoices, and billing entries.
• Assist with estate inventories and asset summaries.
• Maintain confidentiality and discretion.

Skills

Legal administration

Attention to detail

Organizational skills

Client communication

Discretion

Education

Associate's degree

Paralegal certification

Tools

Case management software

Document management systems

Job description

Syntax Talent Solutions, LLC is seeking a Trust & Estates Legal Administrative Assistant to support attorneys in managing trust and estate matters. You will handle document preparation, case file maintenance, and billing with a high degree of professionalism.

Ideal candidates have strong organizational skills, excellent communication, and familiarity with tax submissions and estate inventories. This role emphasizes discretion and accuracy in handling confidential information.