Estates & Trusts Legal Admin Assistant | Organized Support

Lee Hecht Harrison Nederland B.V.; Pittsburgh (Allegheny County); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement programs

Commuter benefits

Job summary

LHH is partnering with a well-established client to hire an Estates and Trusts Legal Administrative Assistant who will support attorneys and clients in a busy trusts and estates practice. The role requires proactive organization, deadline awareness, and dependable support in a fast-paced environment.

Key duties include managing attorney calendars, coordinating meetings, preparing legal documents, handling time entry and billing tasks, and assisting with client intake while maintaining

Qualifications

• High school diploma or equivalent; college coursework preferred.
• Previous legal administrative experience required.
• Trusts and estates experience strongly preferred.
• Experience with legal documents, billing, court filings, and client intake.
• Strong proficiency with common office tools and virtual meeting software.
• Typing speed around 60 wpm or higher.
• Notary public in PA or willingness to obtain one.
• Excellent proofreading, formatting, transcription, and time management.

Responsibilities

• Provide administrative support to attorneys and clients within the trusts and estates practice.
• Maintain attorney calendars, contacts, appointments, conference calls, and deadlines.
• Coordinate in-person and virtual meetings, including room arrangements and materials.
• Prepare, revise, format, and finalize wills, trusts, agreements, and other documents.
• Assist with time entry, expense reports, billing review, and follow-up.
• Collaborate with accounting to address billing questions and invoices.
• Support new client and matter intake, including conflict checks and file creation.
• Organize meeting materials, agendas, presentations, and notes.
• Maintain departmental reports, trackers, and workflow records.
• Monitor court filings and attorney schedules; assist with filings in PA.

Skills

Administrative support

Legal document handling

Billing & time entry

Calendar management

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Document management

Email & conferencing tools

Job description

LHH is partnering with a well-established client to hire an Estates and Trusts Legal Administrative Assistant who will support attorneys and clients in a busy trusts and estates practice. The role requires proactive organization, deadline awareness, and dependable support in a fast-paced environment.

Key duties include managing attorney calendars, coordinating meetings, preparing legal documents, handling time entry and billing tasks, and assisting with client intake while maintaining