Trust & Estates Legal Administrative Assistant

Syntax Talent Solutions, LLC; St. Louis (MO); On-site; USD 42,000 - 65,000; Full time

Job summary

Syntax Talent Solutions, LLC is seeking a Trust & Estates Legal Administrative Assistant to support attorneys in managing trust and estate matters. You will handle document preparation, case file maintenance, and billing with a high degree of professionalism.

Ideal candidates have strong organizational skills, excellent communication, and familiarity with tax submissions and estate inventories. This role emphasizes discretion and accuracy in handling confidential information.

Qualifications

• Experience in legal administrative role, especially trust & estates.
• Ability to prepare, revise, and manage legal documents with precision.
• Strong organization to handle multiple deadlines and tasks.
• Excellent written and verbal communication.
• Professionalism and discretion with confidential information.
• Familiarity with tax submissions and estate inventories.

Responsibilities

• Prepare, revise, proofread, and format legal documents and probate filings.
• Assist attorneys with trust and estate administration and file maintenance.
• Coordinate court filings and deadline management.
• Manage attorney calendars and client meetings.
• Communicate professionally with clients and external parties.
• Open new matters and maintain files.
• Track deadlines for filings and deliverables.
• Prepare engagement letters, invoices, and billing entries.
• Assist with estate inventories and asset summaries.
• Maintain confidentiality and discretion.

Skills

Legal administration

Attention to detail

Organizational skills

Client communication

Discretion

Education

Associate's degree

Paralegal certification

Tools

Case management software

Document management systems

Job description

Step into a pivotal role within a dynamic legal team where your expertise will make a tangible impact on trust and estate administration. Join a forward-thinking firm that values precision, professionalism, and the power of effective legal support to drive client satisfaction and operational excellence.

About the Role:

As a Trust & Estates Legal Administrative Assistant, you will play a crucial role in ensuring the seamless operation of trust and estate matters. Your meticulous attention to detail will support attorneys in delivering exceptional service to clients, while your organizational prowess will keep critical processes on track and compliant.

Key Responsibilities:

• Prepare, revise, proofread, and format legal documents, correspondence, trust agreements, wills, powers of attorney, and probate filings.
• Assist attorneys with trust and estate administration matters, including gathering financial information and maintaining case files.
• Coordinate court filings, probate submissions, and manage related deadlines.
• Manage attorney calendars, schedule client meetings, court appearances, and conference calls.
• Communicate professionally with clients, financial institutions, courts, accountants, and advisors.
• Open new matters, maintain electronic and physical files, and ensure proper document organization.
• Track deadlines for probate filings, trust administration requirements, tax submissions, and client deliverables.
• Prepare engagement letters, invoices, expense reports, and billing entries.
• Assist with preparation of estate inventories, asset summaries, and supporting documentation.
• Handle confidential client information with a high degree of professionalism and discretion.

Key Requirements:

• Proven experience in a legal administrative role, particularly within trust and estates.
• Proficiency in preparing, revising, and managing legal documentation with precision.
• Strong organizational skills and the ability to manage multiple tasks and deadlines.
• Excellent communication skills, both written and verbal.
• High degree of professionalism and discretion in handling confidential information.
• Familiarity with legal software and document management systems.
• Experience liaising with courts, financial institutions, and other external parties.
• Knowledge of tax submissions and estate inventories.

Qualifications:

• Associate's degree or higher in a relevant field.
• Certification in legal administration or paralegal studies preferred.