Trusts & Estates Legal Administrative Specialist

LHH; Pittsburgh (Allegheny County); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement programs

Paid time off

Job summary

LHH is partnering with a well-established client to hire an experienced Legal Administrative Assistant supporting attorneys and clients in the trusts and estates practice. The role requires proactive organization, ability to manage competing priorities, and dependable support in a deadline-driven environment.

The position handles calendar management, meeting coordination, document preparation, billing support, and client intake.

Qualifications

• High school diploma or equivalent required; college coursework or a degree is preferred.
• Trusts and estates experience is strongly preferred.
• Experience with legal documents, billing processes, court filings, and client intake.
• Strong proficiency with common office tools and PDF/email/spreadsheet/presentation/virtual meeting software.

Responsibilities

• Provide comprehensive administrative support to attorneys and clients within the trusts and estates practice.
• Maintain attorney calendars, contacts, appointments, conference calls, and critical deadlines.
• Coordinate in-person and virtual meetings, including room arrangements, technology, materials, and outside vendors.
• Prepare, revise, format, proofread, and finalize correspondence, agreements, memoranda, wills, trusts, and other legal documents.
• Assist with time entry, expense reports, billing review, invoice corrections, and related follow-up.
• Collaborate with the accounting team to address billing questions and ensure invoices are accurate and timely.
• Support new client and matter intake, including conflict checks, engagement documentation, and file creation.
• Organize meeting materials, agendas, presentations, and notes.
• Maintain departmental reports, trackers, and workflow records.
• Monitor court filings, practice deadlines, and attorney schedules.
• Assist with filings in Pennsylvania courts and other applicable jurisdictions.
• Create and maintain organized electronic and physical client files.
• Support client development activities, special events, and internal projects as needed.
• Provide backup assistance to other administrative team members.

Skills

Administrative support

Calendar management

Billing support

Legal document handling

Education

High school diploma

College coursework preferred

Tools

PDF tools

Email

Spreadsheets

Presentations

Virtual meetings tools

Job description

LHH is partnering with a well-established client to hire an experienced Legal Administrative Assistant supporting attorneys and clients in the trusts and estates practice. The role requires proactive organization, ability to manage competing priorities, and dependable support in a deadline-driven environment.

The position handles calendar management, meeting coordination, document preparation, billing support, and client intake.