Legal Secretary/Executive Assistant -- Trusts & Estates

Rogin Nassau LLC; Hartford (CT); On-site; USD 30,458 - 33,764; Full time

Job summary

A reputable law firm in Connecticut is seeking an experienced Trusts & Estates Legal Secretary/Executive Assistant for a full-time position. The ideal candidate will support the department lead by managing schedules, preparing meeting materials, and maintaining client files. Applicants should have a minimum of 5 years of administrative experience, preferably in a legal setting, along with exceptional communication and organizational skills. This role offers a fast-paced and dynamic work environment.

Qualifications

• Minimum of 5 years of administrative or executive support experience, preferably legal.
• Experience in a document-intensive, client-facing environment is essential.
• Ability to thrive in a fast-paced, high-stress work setting.

Responsibilities

• Build and maintain client relationships both in person and over the phone.
• Manage the attorney's calendar, schedule meetings, and coordinate appointments.
• Prepare materials for meetings by organizing files and delivering relevant documents.
• Track critical deadlines and ensure all tasks are completed on time.
• Maintain accurate and up-to-date client records and databases.

Skills

Client communication skills

Time management

Multitasking

Attention to detail

Self-starting

Tools

Microsoft Office Suite

Job description

Legal Secretary/Executive Assistant — Trusts & Estates

Our firm is seeking an experienced Trusts & Estates Legal Secretary / Executive Assistant to provide dedicated support to the department lead of our Trusts & Estates practice. This role requires a highly organized, self‑directed professional with exceptional client communication skills and the ability to thrive in a fast‑paced, deadline‑driven, and occasionally high‑stress environment. The ideal candidate will anticipate attorney and client needs and manage competing priorities.

Key Responsibilities

• Build and maintain strong client relationships in person and by phone with professionalism and discretion.
• Manage attorney calendar, schedule meetings, coordinate appointments, and maintain accurate contact information.
• Prepare attorney for meetings by organizing files, assembling documents, and delivering all relevant materials and information in advance.
• Track critical deadlines, key dates, and matter timelines to ensure nothing is missed.
• Open, organize, maintain, and close client files in compliance with firm standards.
• Maintain orderly and up‑to‑date client records and databases.
• Manage priorities proactively to ensure deadlines are never missed.
• Answer client inquiries promptly and professionally.

Required Qualifications

• Minimum of 5 years of administrative or executive support experience (legal administrative experience strongly preferred).
• Minimum of 5 years supporting a senior professional in a document‑intensive, client‑facing environment.
• Proven ability to perform in a high‑paced and occasionally stressful work setting.
• Advanced proficiency in Microsoft Office Suite.
• Exceptional time management and multitasking skills, with a demonstrated record of meeting firm deadlines.

Core Competencies

• Self‑starting professional who works independently and takes initiative.
• Superior verbal and written communication skills.
• Excellent organizational skills and meticulous attention to detail.
• Ability to relate to clients with patience, confidence, and professionalism.
• Ability to anticipate needs, solve problems proactively, and stay composed under pressure.
• Demonstrated discretion when handling confidential and personal client information.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Legal

Industries

Law Practice

Location: Connecticut, United States — Salary: $22.11‑$24.51 (advertised 1 week ago)