Travel-Ready Field Site Admin & Reporting Specialist

TEI Construction Services, Inc.; Houston (TX); On-site; USD 36,000 - 44,000; Full time

Job summary

TEI Construction Services, Inc. is seeking a Site Coordinator to perform accounting and administrative tasks across multiple projects, including field purchasing, vendor setup, timekeeping, and reporting. The role involves frequent travel to construction sites across the continental U.S.

and fluctuating work schedules. Responsibilities include managing purchase orders and logs, processing invoices, handling hire-in paperwork, time entry, and coordinating payroll-related forms with HR and the

Qualifications

• Strong decision making and problem-solving skills are required.
• Capable of multi-tasking, highly organized, with excellent time management.
• Proficiency in Microsoft Office Suite is required (Outlook, Excel, Word).
• Must be computer literate and be able to communicate effectively both in writing and speaking.
• Willing to travel to support project administration activities.
• All offers contingent upon background and pre-employment screenings.

Responsibilities

• Sets up and manages site purchasing for various job items including rental tools and equipment.
• Maintains an organized purchase order log and rental equipment log on each project.
• Stores appropriate project documents within SharePoint for all commercial items.
• Reviews vendor invoices on assigned projects for accuracy before processing.
• Enters employees time for various projects into timekeeping system daily and reconciles as needed.
• Completes all necessary internal project tracking and external customer reporting.
• Coordinates the hire-in process and prepares hire-in paperwork including required documentation.
• Maintains confidential employee files during the project and submits to HR after completion.
• Provides payroll forms to employees and submits to payroll.
• Maintains effective communication with site team and corporate office throughout the project.
• Administrative support to local office and shop personnel including expense reports.
• Works with vendors and accounting to collect final invoices and true up POs to close out projects.

Skills

Strong decision making

Multi-tasking

Time management

Communication

Willing to travel

Tools

Outlook

Excel

Word

InEight

PowerBI

Job description

TEI Construction Services, Inc. is seeking a Site Coordinator to perform accounting and administrative tasks across multiple projects, including field purchasing, vendor setup, timekeeping, and reporting. The role involves frequent travel to construction sites across the continental U.S.

and fluctuating work schedules. Responsibilities include managing purchase orders and logs, processing invoices, handling hire-in paperwork, time entry, and coordinating payroll-related forms with HR and the