Project Coordinator- Carolinas (Duncan, SC)

TEiC; Duncan (SC); On-site; USD 45,000 - 75,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental & Vision)

Wellness Programs and Awards

Gym Reimbursement and Weight Loss Benefit

Retirement Plan (401k, IRA) Company match

Life Insurance (Basic, Voluntary & AD&D)

Paid Time Off (Vacation, Sick & Holidays)

Family Leave (Maternity, Paternity)

Short Term & Long-Term Disability

Training & Development

Employee Assistance Program

Job summary

An established industry player is seeking a detail-oriented Project Coordinator to oversee financial and administrative tasks for multiple projects. This role involves managing site purchasing, maintaining organized financial records, and ensuring effective communication between the site team and corporate office. The ideal candidate will have a strong background in construction administration, excellent organizational skills, and proficiency in relevant software. Join a dynamic team where your contributions will directly impact project success and efficiency from day one, while enjoying a comprehensive benefits package that supports your well-being and professional growth.

Qualifications

• 3+ years in construction administration or field accounting roles.
• Proficiency in Microsoft Office and construction project management software.

Responsibilities

• Manage site purchasing, timekeeping, and financial reporting for projects.
• Coordinate hire-in processes and maintain effective communication with teams.

Skills

Decision-making skills

Problem-solving skills

Organizational skills

Communication skills

Analytical abilities

Leadership potential

Education

A.S. degree in business administration or accounting

Tools

Microsoft Office Suite

Deltek Costpoint

Construction project management software

Job description

The Project Coordinator plays a crucial role in performing accounting and administrative tasks for multiple TEiC projects, including field purchasing, electronic timekeeping, overseeing site hire-in processes, completing hiring and termination forms, preparing weekly cost summaries, and providing internal and customer reporting as required. Reporting directly to the Field Accounting Supervisor, the Project Coordinator ensures efficient project operations and adherence to financial and administrative procedures.

Financial Management

• Set up and manage site purchasing for various job items, including rental tools and equipment
• Maintain an organized purchase order log and submit it to the corporate office weekly
• Enter employee time for various projects into Kronos daily and reconcile discrepancies as needed
• Complete weekly cost summaries and other financial reporting as required

Project Execution

• Assist with completing weekly progress reports to track project milestones and financial performance
• Complete all necessary internal reporting and external customer reporting accurately and on time
• Prepare proposal documents for small, low-risk mechanical services projects, including time and material (T&M) estimates and firm price estimates

Collaboration

• Maintain effective communication with both the site team and the corporate office throughout the project duration
• Coordinate the hire-in process for all project employees, ensuring proper completion of all documentation
• Provide employees with proper forms to make payroll changes and submit completed paperwork to the payroll department

Organizational Leadership

• Support local office and shop personnel with administrative tasks such as expense reports, job number setup, opportunity tracking, and project award tracking
• Assist in proposal development and proposal estimates as needed
• Provide administrative support, including tool trailer inspection and maintenance logs

Quality Control

• Maintain confidential employee files at the corporate office during projects and submit them to human resources following project completion
• Ensure all hire-in paperwork, including company-specific and regulatory documentation, is accurately prepared

Requirements

Qualifications and Education Requirements:

• A.S. degree in business administration or accounting preferred
• Minimum of 3 years in a TEI Construction administration role, such as field accounting or document control
• 2 seasons of exceeding metric performance in a Site Coordinator role
• Strong decision-making and problem-solving skills
• Highly organized with the ability to multitask effectively
• Proficiency in Microsoft Office Suite (Outlook, Excel, and Word) and experience with Deltek Costpoint
• Excellent communication skills, both written and oral
• Experience managing conflict and mentoring team members
• Construction project management software proficiency
• Strong analytical abilities and knowledge of industry regulations
• Experience leading training sessions and demonstrated leadership potential

Benefits

• Health Care Plan (Medical, Dental & Vision) Effective on your first day!
• Wellness Programs and Awards Get healthier and earn premium discounts!
• Gym Reimbursement and Weight Loss Benefit
• Retirement Plan (401k, IRA) Company match!
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development
• Employee Assistance Program
• Flexible Spending Accounts
• Duncan, SC Location Onsite Gym