Travel/Office Associate

University Of Nebraska Medical Center; Omaha (NE); Hybrid; USD 42,000 - 52,000; Full time

Job summary

University of Nebraska Medical Center in Omaha, NE seeks a Travel/Administrative Coordinator to support the College of Allied Health Professions. You will coordinate travel, manage expense reports, and assist with accreditation, admissions, curriculum delivery, and events.

Requires 5 years of increasingly responsible administrative support, strong communication, and proficiency in Excel and Microsoft Word. Hybrid work schedule with on-site and off-site duties.

Qualifications

• High School education or equivalent is required.
• 5 years of increasingly responsible administrative support experience.
• Proficiency in Microsoft Excel and Microsoft Word.
• Proficiency with Microsoft Office Suite, Concur and Firefly.
• Strong written and verbal communication with customer-service focus.
• Ability to work independently with minimal supervision.

Responsibilities

• Coordinate travel and administrative activities for CAHP.
• Plan, book, process travel requests and expense reports.
• Support accreditation, admissions, curriculum, events and recruitment.
• Collaborate with colleagues across UNMC and external contacts.
• Assist with data entry and databases as needed.

Skills

Microsoft Excel

Microsoft Word

Customer service

Strong communication

Attention to detail

Self-starter

Education

High School education or equivalent

Business Administration-related field

Tools

Microsoft Office Suite

Concur

Firefly

Microsoft Access

SAP

Microsoft Outlook

Job description

UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.

Location

Location Omaha, NE

Requisition Number:

Requisition Number: Staff_14914

Department

Department CAHP Administration 50000724

Business Unit

Business Unit College of Allied Health Professions

Reg-Temp

Reg-Temp Full-Time Regular

Work Schedule

Work Schedule TBD

Remote/Telecommuting

Remote/Telecommuting Hybrid (part-time working on site, part-time working off-site)

Position Summary

With limited supervision, this position will provide coordination of travel and administrative activities for the College of Allied Health Professions ( CAHP ). Responsibilities to include working closely with college stakeholders (faculty, staff, applicable students, and visiting personnel) to plan, book, process travel requests and expense reports.

Additionally, this position will provide coordination of program specific activities to support

the Dean’s office, faculty, and students of the college. This includes working collaboratively with colleagues across UNMC and external contacts to support accreditation, admissions and recruitment, curriculum development and delivery, events, research, communications, faculty recruitment, promotion and tenure and complex tasks.

Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered.

Required and Preferred Qualifications

Required Education:

Required Education: High School education or equivalent

If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)

NA

Required Experience

Required Experience 5 years

If any experience is required, please specify what kind of experience:

Increasingly responsible administrative support experience.

Required License

Required License No

If yes, what is the required licensure/certification?

-

Required Computer Applications:

Required Computer Applications: Microsoft Excel, Microsoft Word

Required Other Computer Applications:

Required Other Computer Applications: Microsoft Office Suite, Concur, Firefly

Required Additional Knowledge, Skills and Abilities:

1. Commitment to excellence and organizational success; takes ownership and accountability for CAHP outcomes.

2. Strong written and verbal communication skills with a customer service focus; professional, approachable, and engaging.

Quick learner and self-starter with the ability to work independently with minimal supervision.

3. Strong attention to detail with the ability to prioritize tasks, manage competing demands, and adjust to changing priorities; comfortable working in ambiguity and removing barriers to complete work efficiently.

4. Forward thinking; connects actions and probable consequences; assesses impact on organization’s success; collects appropriate data at POC and collects/prepares information to facilitate successful outcomes.

5. Builds and maintains collaborative working relationships across departments and the University to support problem solving and CAHP initiatives

7. Ability to handle confidential information with discretion and maintain accuracy in records, communications, and administrative processes.

8. Regular attendance in office, and occasional evening or weekend hours may be required.

Preferred Education:

Business Administration-related field.

Preferred Experience:

Prior travel support experience and experience with databases and data entry.

Understanding of basic accounting concepts and administrative support.

Preferred License:

Preferred License: No

If yes, what is the preferred licensure/certification?:

-

Preferred Computer Applications:

Preferred Computer Applications: Microsoft Access, SAP, Microsoft Outlook

Preferred Other Computer Applications:

Preferred Other Computer Applications: SAP

Preferred Additional Knowledge, Skills and Abilities:

Experience in higher education or academic health science environments, travel coordination in complex multi traveler settings.

Required fields are indicated with an asterisk (*).

• * Do you have a high school education or equivalent?
  • Yes
  • No
• * Do you have five years increasingly responsible administrative support experience?
  • Yes
  • No
• * If you do you have five years increasingly responsible administrative support experience, please elaborate (If No, indicate NA).

  (Open Ended Question)

• * Are you proficient in Microsoft Excel and Microsoft Word?
  • Yes
  • No
• * Are you proficient in Microsoft Office Suite, Concur and Firefly?
  • Yes
  • No
• * How did you hear about this position?
  • Careerlink
  • Employee Referral
  • HERC
  • Indeed
  • Job Fair
  • Lincoln Journal Star
  • Linkedin
  • Omaha World Herald
  • UNMC Job Site
  • Facebook
  • NEWorks
  • Handshake
  • Other
• * If Other, please specify the source. Otherwise, indicate NA.

  (Open Ended Question)

• * Within the past 6 months, have you been affected by a reduction in force or grant funding expiration with the University of Nebraska Medical Center?
  • Yes
  • No

Individuals who need accommodation during the online application or interview process may contact 402-559-4070 or [e-mail] to request an accommodation.