Travel and Expense Coordinator

DMG MORI USA; Hoffman Estates (IL); On-site; USD 52,000 - 76,000; Full time

Job summary

DMG MORI USA is seeking a Travel & Expense Coordinator to manage domestic and international travel, process expense reports, and ensure policy compliance. This role supports operational efficiency and accurate financial reporting while delivering a positive employee experience.

Ideal candidates have 2+ years in travel coordination or expense administration, strong attention to detail, and proficiency with Concur, SAP, or Certify.

Qualifications

• Bachelor’s degree in a related field preferred.
• 2+ years in travel coordination or expense administration.
• Strong proficiency with Concur, SAP, or Certify.

Responsibilities

• Coordinate domestic and international travel arrangements.
• Review, validate, and process expense reports for policy compliance.
• Ensure submissions follow corporate guidelines and regulatory requirements.
• Coordinate with travel agencies, hotels, and transport providers.
• Maintain and support travel/expense platforms, troubleshoot, assist users.
• Prepare monthly travel and expense reports and identify cost-saving opportunities.
• Provide guidance on bookings, submissions, and reimbursement timelines.
• Identify workflow improvements to enhance compliance and UX.
• Perform other duties as assigned.

Skills

Travel coordination

Expense administration

Data analysis

Communication

Policy compliance

Education

Bachelor’s degree

Tools

Concur

SAP

Certify

Job description

The Travel & Expense Coordinator is responsible for managing employee travel arrangements, overseeing expense report processing, and ensuring compliance with company policies. This role supports operational efficiency, accurate financial reporting, and a positive employee experience by providing timely, detail‑oriented administrative support. Employment is conditioned on DMG MORI's ability to obtain and maintain any necessary export licensing. We are an Equal Opportunity Employer. We maintain a drug-free workplace and perform pre-employment substance abuse screening.

• Travel Administration — Coordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries.
• Expense Report Management — Review, validate, and process employee expense reports for accuracy and policy compliance.
• Policy Compliance — Ensure all travel and expense submissions adhere to corporate guidelines and regulatory requirements.
• Vendor Coordination — Work with travel agencies, hotels, and transportation providers to secure competitive rates and resolve issues.
• System Administration — Maintain and support travel/expense platforms (e.g., Concur, SAP, Certify), including troubleshooting and user assistance.
• Reporting & Analysis — Prepare monthly travel and expense reports, identify trends, and recommend cost‑saving opportunities.
• Employee Support — Provide guidance on travel bookings, expense submissions, reimbursement timelines, and policy questions.
• Process Improvement — Identify opportunities to streamline workflows, enhance compliance, and improve user experience.
• Other duties as assigned.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, Finance, or related field preferred.
• 2+ years of experience in travel coordination, expense administration, or corporate support roles.
• Strong proficiency in travel/expense systems (e.g., Concur, SAP).
• Excellent attention to detail, organizational skills, and ability to manage multiple deadlines.
• Strong communication and customer‑service skills.
• Ability to analyze data, identify discrepancies, and resolve issues efficiently.
• Familiarity with corporate travel policies and reimbursement regulations.

General office environment will be experienced. There will be periodic exposure to manufacturing environments which may present possible hazards such as noise, electricity, chemicals, heavy equipment, and other automated and manual machinery.

Physical Demands

• Frequent: Sitting at desk, utilizing computers and phones. Repetitive hand, wrist, arm, and shoulder movements.
• Periodic: Standing, walking, bending, and stooping.
• Occasional: Lifting, pushing, and pulling objects.