Accounts Payable Associate

Dmg Mori Usa, Inc; Hoffman Estates (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

DMG MORI USA, INC. is seeking an Accounts Payable Associate to manage vendor invoices, ensure timely payments, and support procurement and financial reporting.

The role emphasizes strong internal controls and accurate processing in a manufacturing environment. Responsibilities include invoice processing, payment administration, vendor management, three‑way matching, expense compliance, reconciliation, and reporting.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• 2+ years of experience in accounts payable or general accounting.
• Strong proficiency in Excel and familiarity with ERP/accounting systems (e.g., SAP, NetSuite, QuickBooks).
• Excellent attention to detail, organizational skills, and ability to manage multiple priorities.
• Strong communication and customer‑service skills.
• Ability to analyze data, identify discrepancies, and resolve issues efficiently.

Responsibilities

• Invoice Processing — Review, verify, and enter vendor invoices into the accounting system with accuracy.
• Payment Administration — Prepare and process weekly check runs, ACH payments, and wire transfers.
• Vendor Management — Respond to vendor inquiries, resolve discrepancies, and maintain up‑to‑date vendor records.
• Three‑Way Matching—Match purchase orders, receiving documents, and invoices to ensure proper authorization.
• Expense Compliance — Review employee expense reports for accuracy and policy adherence.
• Reconciliation — Reconcile AP subledger to the general ledger and resolve variances.
• Reporting — Prepare AP aging reports, payment forecasts, and month‑end closing support.
• Process Improvement — Identify opportunities to streamline AP workflows and strengthen internal controls.
• Other duties as assigned.

Skills

Excel

ERP/Accounting systems

Attention to detail

Organizational skills

Communication skills

Data analysis

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

SAP

NetSuite

QuickBooks

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Payable Associate

4 days ago Requisition ID: 1558

DMG MORI USA, INC.

Job Title

Accounts Payable Associate

Reporting Manager

Accounting Manager

Location

Hours

Monday through Friday, 8:30am to 5:30pm

Classification

Non-Exempt (Hourly)

Travel

0%

Position Summary

The Accounts Payable Associate is responsible for managing vendor invoices, ensuring timely and accurate payments, and maintaining strong financial controls within the organization. This role supports smooth procurement operations, accurate financial reporting, and positive vendor relationships. Employment is conditioned on DMG MORI’s ability to obtain and maintain any necessary export licensing. We are an Equal Opportunity Employer. We maintain a drug-free workplace and perform pre-employment substance abuse screening.

• Invoice Processing — Review, verify, and enter vendor invoices into the accounting system with accuracy.
• Payment Administration — Prepare and process weekly check runs, ACH payments, and wire transfers.
• Vendor Management — Respond to vendor inquiries, resolve discrepancies, and maintain up‑to‑date vendor records.
• Three‑Way Matching—Match purchase orders, receiving documents, and invoices to ensure proper authorization.
• Expense Compliance — Review employee expense reports for accuracy and policy adherence.
• Reconciliation — Reconcile AP subledger to the general ledger and resolve variances.
• Reporting — Prepare AP aging reports, payment forecasts, and month‑end closing support.
• Process Improvement — Identify opportunities to streamline AP workflows and strengthen internal controls.
• Other duties as assigned.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• 2+ years of experience in accounts payable or general accounting.
• Strong proficiency in Excel and familiarity with ERP/accounting systems (e.g., SAP, NetSuite, QuickBooks).
• Excellent attention to detail, organizational skills, and ability to manage multiple priorities.
• Strong communication and customer‑service skills.
• Ability to analyze data, identify discrepancies, and resolve issues efficiently.

General office environment will be experienced. There will be periodic exposure to manufacturing environments which may present possible hazards such as noise, electricity, chemicals, heavy equipment, and other automated and manual machinery.

Physical Demands

• Frequent: Sitting at desk, utilizing computers and phones. Repetitive hand, wrist, arm, and shoulder movements.
• Periodic: Standing, walking, bending, and stooping.
• Occasional: Lifting, pushing, and pulling objects.