Travel & Expense Coordinator - Organize, Optimize & Comply

Dmg-Mori-Usa,-Inc; Hoffman Estates (IL); On-site; USD 30,000 - 44,000; Full time

Job summary

DMG MORI USA, INC. is seeking a Travel & Expense Coordinator in Hoffman Estates, IL. The role manages employee travel, processes expense reports, and ensures policy compliance to support accurate financial reporting and positive employee experience.

Responsibilities include coordinating domestic and international travel, reviewing expense reports, maintaining travel platforms like Concur and SAP, and producing monthly travel analyses. Requires Bachelor's degree and 2+ years' experience.

Qualifications

• Bachelor’s degree in business, accounting, or finance.
• 2+ years in travel coordination or expense administration.
• Proficiency with Concur and SAP.
• Strong attention to detail and organization.
• Excellent communication and customer service.

Responsibilities

• Travel Administration — Coordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries.
• Expense Report Management — Review, validate, and process employee expense reports for accuracy and policy compliance.
• Policy Compliance — Ensure all travel and expense submissions adhere to corporate guidelines and regulatory requirements.
• Vendor Coordination — Work with travel agencies, hotels, and transportation providers to secure competitive rates and resolve issues.
• System Administration — Maintain and support travel/expense platforms (e.g., Concur, SAP, Certify), including troubleshooting and user assistance.
• Reporting & Analysis — Prepare monthly travel and expense reports, identify trends, and recommend cost‑saving opportunities.
• Employee Support — Provide guidance on travel bookings, expense submissions, reimbursement timelines, and policy questions.
• Process Improvement — Identify opportunities to streamline workflows, enhance compliance, and improve user experience.
• Other duties as assigned.

Skills

Travel coordination

Expense administration

Data analysis

Communication skills

Customer service

Education

Bachelor's degree

Tools

Concur

SAP

Job description

DMG MORI USA, INC. is seeking a Travel & Expense Coordinator in Hoffman Estates, IL. The role manages employee travel, processes expense reports, and ensures policy compliance to support accurate financial reporting and positive employee experience.

Responsibilities include coordinating domestic and international travel, reviewing expense reports, maintaining travel platforms like Concur and SAP, and producing monthly travel analyses. Requires Bachelor's degree and 2+ years' experience.