Travel and Expense Coordinator

Dmg Mori Usa, Inc; Hoffman Estates (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

DMG MORI USA, INC. is seeking a Travel and Expense Coordinator in Hoffman Estates, IL. The role reports to the Controller and supports domestic and international travel, expense reporting, and policy compliance.

You will coordinate travel, manage expense submissions, and help improve processes while ensuring accurate reporting and a positive employee experience.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, Finance, or related field.
• 2+ years of travel coordination or expense administration experience.
• Strong proficiency with Concur or SAP.
• Excellent attention to detail and organizational skills.
• Effective communication and customer service mindset.
• Ability to analyze data and resolve discrepancies.
• Familiarity with corporate travel policies.

Responsibilities

• Coordinate domestic and international travel arrangements.
• Review and process employee expense reports for accuracy.
• Ensure compliance with travel and expense policies.
• Liaise with travel agencies, hotels, and providers.
• Support travel/expense platforms (Concur, SAP, Certify).
• Prepare monthly travel and expense reports and analyze trends.
• Provide guidance on bookings, reimbursements, and policy questions.
• Identify process improvements to streamline workflows.
• Other duties as assigned.

Skills

Travel coordination

Expense management

Vendor coordination

Data analysis

Customer service

Education

Bachelor’s degree in business

Tools

Concur

SAP

Certify

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Travel and Expense Coordinator

Professional Hoffman Estates, IL, US

4 days ago Requisition ID: 1559

DMG MORI USA, INC.

Reporting Manager

Controller

Hours

Monday through Friday, 8:30am to 5:30pm

Classification

Non-Exempt (Hourly)

Travel

0%

Position Summary

The Travel & Expense Coordinator is responsible for managing employee travel arrangements, overseeing expense report processing, and ensuring compliance with company policies. This role supports operational efficiency, accurate financial reporting, and a positive employee experience by providing timely, detail‑oriented administrative support. Employment is conditioned on DMG MORI's ability to obtain and maintain any necessary export licensing. We are an Equal Opportunity Employer. We maintain a drug-free workplace and perform pre‑employment substance abuse screening.

• Travel Administration — Coordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries.
• Expense Report Management — Review, validate, and process employee expense reports for accuracy and policy compliance.
• Policy Compliance — Ensure all travel and expense submissions adhere to corporate guidelines and regulatory requirements.
• Vendor Coordination — Work with travel agencies, hotels, and transportation providers to secure competitive rates and resolve issues.
• System Administration — Maintain and support travel/expense platforms (e.g., Concur, SAP, Certify), including troubleshooting and user assistance.
• Reporting & Analysis — Prepare monthly travel and expense reports, identify trends, and recommend cost‑saving opportunities.
• Employee Support — Provide guidance on travel bookings, expense submissions, reimbursement timelines, and policy questions.
• Process Improvement — Identify opportunities to streamline workflows, enhance compliance, and improve user experience.
• Other duties as assigned.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, Finance, or related field preferred.
• 2+ years of experience in travel coordination, expense administration, or corporate support roles.
• Strong proficiency in travel/expense systems (e.g., Concur, SAP).
• Excellent attention to detail, organizational skills, and ability to manage multiple deadlines.
• Strong communication and customer‑service skills.
• Ability to analyze data, identify discrepancies, and resolve issues efficiently.
• Familiarity with corporate travel policies and reimbursement regulations.

General office environment will be experienced. There will be periodic exposure to manufacturing environments which may present possible hazards such as noise, electricity, chemicals, heavy equipment, and other automated and manual machinery.

Physical Demands

• Frequent: Sitting at desk, utilizing computers and phones. Repetitive hand, wrist, arm, and shoulder movements.
• Periodic: Standing, walking, bending, and stooping.
• Occasional: Lifting, pushing, and pulling objects.