Transportation & Security Clerk - Administrative Coordinator

Equus Workforce Solutions; Dayton (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

Equus Workforce Solutions seeks a detail-oriented clerical/administrative professional to support the Security Department. The role includes handling routine tasks, managing calendars, and supporting mail and filing processes.

Responsibilities include preparing paperwork for boards, maintaining logs, and ensuring timely action item follow-ups. The position emphasizes data entry, reporting, and coordination with Fleet/Transportation teams.

Qualifications

• Performs a variety of clerical and administrative duties.
• Maintains calendars and coordinates scheduling for departments.
• Handles mail, documents, and filing; prepares reports and minutes.
• Provides receptionist support by answering calls and directing inquiries.
• Maintains department records and data entry tasks.

Responsibilities

• Handle routine matters and route non-routine work to staff.
• Maintain monthly calendar for Security and Transportation.
• Manage correspondence logs, mail, and action-item follow-ups.
• Prepare paperwork for boards/meetings; file agendas and minutes.
• Perform data entry and maintain filing systems for manuals and directives.
• Submit and file monthly fleet and transportation reports.
• Coordinate with fleet drivers to ensure vehicle maintenance per schedule.

Skills

Clerical tasks

Data entry

Phone handling

Scheduling

Record keeping

Communication

Education

High School Diploma or GED

Job description

Equus Workforce Solutions seeks a detail-oriented clerical/administrative professional to support the Security Department. The role includes handling routine tasks, managing calendars, and supporting mail and filing processes.

Responsibilities include preparing paperwork for boards, maintaining logs, and ensuring timely action item follow-ups. The position emphasizes data entry, reporting, and coordination with Fleet/Transportation teams.