Clerk- Transportation and Security

Equus Workforce Solutions; Dayton (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

Equus Workforce Solutions seeks a detail-oriented clerical/administrative professional to support the Security Department. The role includes handling routine tasks, managing calendars, and supporting mail and filing processes.

Responsibilities include preparing paperwork for boards, maintaining logs, and ensuring timely action item follow-ups. The position emphasizes data entry, reporting, and coordination with Fleet/Transportation teams.

Qualifications

• Performs a variety of clerical and administrative duties.
• Maintains calendars and coordinates scheduling for departments.
• Handles mail, documents, and filing; prepares reports and minutes.
• Provides receptionist support by answering calls and directing inquiries.
• Maintains department records and data entry tasks.

Responsibilities

• Handle routine matters and route non-routine work to staff.
• Maintain monthly calendar for Security and Transportation.
• Manage correspondence logs, mail, and action-item follow-ups.
• Prepare paperwork for boards/meetings; file agendas and minutes.
• Perform data entry and maintain filing systems for manuals and directives.
• Submit and file monthly fleet and transportation reports.
• Coordinate with fleet drivers to ensure vehicle maintenance per schedule.

Skills

Clerical tasks

Data entry

Phone handling

Scheduling

Record keeping

Communication

Education

High School Diploma or GED

Job description

Company Description

Our Job Corps programs provide life-changing services that help young people succeed in school, obtain good jobs, excel in their chosen fields, and serve as contributing members of their communities. We accomplish this through an intense commitment to safety, quality service, excellence, and partnerships.

Company Description

Our Job Corps programs provide life-changing services that help young people succeed in school, obtain good jobs, excel in their chosen fields, and serve as contributing members of their communities. We accomplish this through an intense commitment to safety, quality service, excellence, and partnerships.

Job Description

Performs a variety of clerical and administrative duties in the Security Department, in compliance with government, corporate, and management directives.

Essential Functions

• Handles routine matters personally and routes non-routine business to appropriate staff, including covering phones and taking messages.
• Maintains the monthly calendar of activities and appointments for the Security and Transportation Department.
• Maintains the correspondence control logs, receives incoming and outgoing mail, and provides follow-up on dates for action items on behalf of the Security Manager and the Security/Transportation Department.
• Prepares paperwork for boards and committee meetings; prepares and files agendas and minutes on behalf of the Security/Transportation Department.
• Performs a variety of clerical and administrative duties.
• Prepares special reports, maintains files and records, and compiles statistical data.
• Performs clerical duties, including data entry and typing.
• Maintains an appropriate stock of department supplies.
• Maintains a filing system for all program manuals, directives, DESI procedures, and other program documents.
• Responsible for submitting and filing monthly GSA Fleet and Transportation related reports.
• Works with GSA Field Coordinator on GSA Fleet to respond to associated concerns.
• Coordinate with the Fleet Drivers to ensure all vehicle maintenance is completed by the mandated schedules.
• Assist with Security gate access control.
• Answering the primary telephone number and handling these incoming calls by directing the caller to another individual or answering the general questions received.
• Models, mentors, and monitors the positive normative culture of the center.
• Acts as a responsible custodian for assigned center property.
• Reports violations of unethical behavior.
• Suggests opportunities for continuous operational improvement and a reduction of waste.
• Identifies and reports on environmental health and safety concerns.
• Able to maintain a 75% or higher on the employee scorecard.

Qualifications

• High School Diploma or general education degree (GED).
• One-year related experience.
• Experience working with youth.
• A valid driver’s license in the state of employment with an acceptable driving record.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team, Equus puts the industry’s best practices to work by focusing on the development, design, and delivery of demand-driven workforce solutions.

When you join Equus, you can expect extensive learning opportunities and networking programs. But most of all you can expect to make a lasting impact on the lives of others.

At Equus we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected under state, federal, or local law.