Administrative Clerk – Security & Transportation

SmartRecruiters, Inc.; Dayton (OH); On-site; USD 25,000 - 28,000; Full time

Job summary

Equus Workforce Solutions in Dayton, OH seeks a Security Department clerical assistant to perform a range of administrative tasks and support the team in daily operations. Responsibilities include answering phones, maintaining calendars, preparing agendas/minutes, and coordinating with the Fleet and Security staff.

The role requires a High School Diploma or GED, one year of related experience, experience with youth, and a valid OH driver’s license with a clean driving record.

Qualifications

• High School Diploma or general education degree (GED).
• One-year related experience.
• Experience working with youth.
• A valid driver’s license in the state of employment with an acceptable driving record.

Responsibilities

• Handles routine matters personally and routes non-routine business to appropriate staff, including covering phones and taking messages.
• Maintains the monthly calendar of activities and appointments for the Security and Transportation Department.
• Maintains the correspondence control logs, receives incoming and outgoing mail, and provides follow-up on dates for action items on behalf of the Security Manager and the Security/Transportation Department.
• Prepares paperwork for boards and committee meetings; prepares and files agendas and minutes on behalf of the Security/Transportation Department.
• Performs a variety of clerical and administrative duties.
• Prepares special reports, maintains files and records, and compiles statistical data.
• Performs clerical duties, including data entry and typing.
• Maintains an appropriate stock of department supplies.
• Maintains a filing system for all program manuals, directives, DESI procedures, and other program documents.
• Responsible for submitting and filing monthly GSA Fleet and Transportation related reports.
• Works with GSA Field Coordinator on GSA Fleet to respond to associated concerns.
• Coordinate with the Fleet Drivers to ensure all vehicle maintenance is completed by the mandated schedules.
• Assist with Security gate access control.
• Answering the primary telephone number and handling these incoming calls by directing the caller to another individual or answering the general questions received.
• Models, mentors, and monitors the positive normative culture of the center.
• Acts as a responsible custodian for assigned center property.
• Reports violations of unethical behavior.
• Suggests opportunities for continuous operational improvement and a reduction of waste.
• Identifies and reports on environmental health and safety concerns.
• Able to maintain a 75% or higher on the employee scorecard.

Education

High School Diploma or GED

Job description

Equus Workforce Solutions in Dayton, OH seeks a Security Department clerical assistant to perform a range of administrative tasks and support the team in daily operations. Responsibilities include answering phones, maintaining calendars, preparing agendas/minutes, and coordinating with the Fleet and Security staff.

The role requires a High School Diploma or GED, one year of related experience, experience with youth, and a valid OH driver’s license with a clean driving record.