Transportation Project Coordinator: Budgets & Scheduling

David Evans and Associates, Inc.; Salt Lake City (UT); On-site; USD 70,000 - 92,000; Full time

Benefits offered by this job

Health coverage

HSA & Lifestyle Spending Account

Professional development support

9/80 schedule (every other Friday off)

PTO 120+ hours annually

7 paid holidays per year

401k with employer match

Wellbeing program

Mentorship and career growth

Employee bonus program

Job summary

David Evans and Associates, Inc. seeks a Project Coordinator to support transportation project teams across multiple locations, ensuring budgets, schedules, invoicing, and documentation stay on track.

You will collaborate with project managers, clients, and subconsultants to deliver high-quality outcomes. The role emphasizes financial reporting, contract administration, and proactive communication, with a strong background in project coordination required and a focus on delivering value in

Qualifications

• Minimum 8 years of experience in a project coordination role.
• Expertise in Outlook, Word, Excel, and financial tracking.
• Experience in customer service and/or quality control.
• Familiarity with contracts, invoicing, and general accounting practices.

Responsibilities

• Client & Stakeholder Collaboration: Deliver outstanding customer service while working closely with internal and external clients to foster strong relationships.
• Project Financial Management: Partner with project manager for cost forecasting, budget management, and financial reporting to ensure projects stay on track.
• Contract & Change Management: Manage contracts, scope changes, and change orders, ensuring compliance and timely delivery.
• Invoicing: Prepare project invoices and progress reports, including processing subconsultant invoices.
• Data Compilation & Analysis: Support budgeting, accounting documentation, and data analysis to monitor financial health and project progress.
• Document Preparation & Quality Control: Support for document deliverable preparation and quality reviews.
• Team Collaboration: Seamlessly collaborate with internal teams, subconsultants, and clients, working on scope and fee development while tracking project status.
• Meeting Coordination & Follow-Up: Organize project meetings, prepare agendas, attend meetings to prepare summaries, and follow up on deliverables and action items.
• Tracking & Auditing: Ensure contract and task orders are monitored, scope and budget adherence is maintained, and quality audits are performed as scheduled.
• Support Project Managers: Assist with accounts receivable (AR), unbilled (UB), cost-to-complete reports, and earned value reports (EVR).

Skills

Outlook

Excel

Word

Financial tracking

Customer service

Quality control

Contracts & invoicing

General accounting

Tools

SharePoint

Job description

David Evans and Associates, Inc. seeks a Project Coordinator to support transportation project teams across multiple locations, ensuring budgets, schedules, invoicing, and documentation stay on track.

You will collaborate with project managers, clients, and subconsultants to deliver high-quality outcomes. The role emphasizes financial reporting, contract administration, and proactive communication, with a strong background in project coordination required and a focus on delivering value in