Project Coordinator - Portland, OR

David Evans and Associates, Inc.; Portland (OR); On-site; USD 70,000 - 92,000; Full time

Benefits offered by this job

Health insurance

HSA contribution

9/80 schedule

Paid time off 120+ hrs/yr

Paid holidays 7+ per year

401(k) with employer match

Wellbeing program

Mentorship and growth opportunities

Employee bonus program

Job summary

David Evans and Associates, Inc. is seeking a Project Coordinator to support transportation projects across multiple locations, including Portland, OR.

You will partner with project managers, clients, and teams to manage budgeting, invoicing, contracts, and reporting, ensuring projects stay on schedule and financially healthy. The role emphasizes collaboration, data preparation, and quality control while supporting subconsultants and internal teams.

Qualifications

• Minimum 8 years of experience in a project coordination role.
• Expertise with Outlook, Word, Excel, and financial tracking.
• Experience in customer service and/or quality control.
• Familiarity with contracts, invoicing, and general accounting practices.

Responsibilities

• Collaborate with project managers to keep projects on schedule.
• Assist with budgeting, forecasting, invoicing, and reporting.
• Support contract & change management and change orders.
• Prepare project documentation and deliverables.
• Coordinate meetings and action items; track budgets and deliverables.
• Support AR, UB, cost-to-complete, and earned value reports.

Skills

Customer service

Quality control

Contract management

Tools

Outlook

Word

Excel

Financial tracking

Job description

Project Coordinator

Transportation Jobs With David Evans And Associates

At David Evans and Associates, Inc. (DEA), our Transportation team solves modern transportation challenges by combining innovation, sustainability, and a commitment to our clients. Through cutting-edge engineering practices, we deliver unique solutions designed to provide an exceptional client experience. DEA meets the demands of modern transportation with a diverse range of services tailored to our clients’ evolving needs. From enhancing existing transportation networks to pioneering new mobility solutions, our expertise helps shape a future where safe, efficient, and accessible mobility improves the quality of life in the communities we serve.

The Transportation Business Unit is seeking a Project Coordinator in Boise or Coeur d’Alene, ID; Portland, OR; Salt Lake City, UT; Seattle or Bellevue, WA.

This is an exciting opportunity to work with a highly skilled team on impactful projects that shape communities. You'll bring value by managing key aspects of transportation projects, contributing to their success from start to finish.

As a Project Coordinator, you'll partner closely with project managers, clients, and project teams to keep projects running smoothly by supporting budgeting, forecasting, invoicing, contracts, and project reporting. You'll also coordinate meetings, track deliverables and budgets, prepare project documentation, and help ensure projects stay organized, financially healthy, and on schedule.

What You'll Do

Key Responsibilities

• Client & Stakeholder Collaboration: Deliver outstanding customer service while working closely with internal and external clients to foster strong relationships.
• Project Financial Management: Partner with project manager for cost forecasting, budget management, and financial reporting to ensure projects stay on track.
• Contract & Change Management: Manage contracts, scope changes, and change orders, ensuring compliance and timely delivery.
• Invoicing: Prepare project invoices and progress reports, including processing subconsultant invoices.
• Data Compilation & Analysis: Support budgeting, accounting documentation, and data analysis to monitor financial health and project progress.
• Document Preparation & Quality Control: Support for document deliverable preparation and quality reviews.
• Team Collaboration: Seamlessly collaborate with internal teams, subconsultants, and clients, working on scope and fee development while tracking project status.
• Meeting Coordination & Follow‑Up: Organize project meetings, prepare agendas, attend meetings to prepare summaries, and follow up on deliverables and action items.
• Tracking & Auditing: Ensure contract and task orders are monitored, scope and budget adherence is maintained, and quality audits are performed as scheduled.
• Support Project Managers: Assist with accounts receivable (AR), unbilled (UB), cost‑to‑complete reports, and earned value reports (EVR).

What You Bring

Required Qualifications

• Minimum 8 years of experience in a project coordination role.
• Expertise in Outlook, Word, Excel, and financial tracking.
• Experience in customer service and/or quality control.
• Familiarity with contracts, invoicing, and general accounting practices.

Preferred Qualifications

• Self‑Starter: Positive attitude with a high level of accountability.
• Expertise with SharePoint documentation and site administration.
• Industry Experience: Background in architecture, engineering, or construction projects is a plus.
• Proven experience managing scope, schedule, and budget for complex projects.

What We Offer

We foster an environment where talented professionals have the freedom and support to do their most meaningful work. Our values and company culture form the foundation of our success, creating a positive and collaborative work environment. These guiding principles are vital to our continued achievements and unwavering commitment to improving the world around us.

As a member of our team, you will have the opportunity to cultivate and develop your skills and work alongside talented colleagues who are committed to improving the quality of life while demonstrating stewardship of the built and natural environments.

Benefits

• Comprehensive health coverage: Medical, Dental, Vision, Disability, and Life Insurance, for employees and their families
• Financial wellness: Health Savings Account (HSA) and Lifestyle Spending Account with employer contributions
• Professional development: Support for continuing education and training opportunities
• Work Schedule: Flexible work schedules including a 9/80 schedule - every other Friday off!
• Paid Time Off (PTO) program: Paid time off (PTO) beginning at 120 hours annually for full-time employees, with increased accrual based on years of service (up to 200 hours)
• Paid Holidays: 7 paid holidays per year
• Retirement: 401k plan with employer match program
• Wellbeing focus: Holistic Wellbeing Program centered on physical, emotional, financial, career, and community health
• Growth opportunities: Access to mentorship, professional support, and pathways for career advancement
• Employee bonus program: Eligible employees may participate in DEA’s employee bonus program, which is based on company profitability.
• Potential salary range: $70,000 - $92,000/annually
• The posted salary range represents the typical range for this position and is provided in accordance with applicable state and local pay transparency laws. Actual compensation will be commensurate with experience, qualifications, and geographic location.

Potential office locations include: Boise, ID; Coeur d’Alene, ID; Salt Lake City, UT; Portland, OR; Seattle, WA; Bellevue, WA.