Transportation Administrative Specialist – Scheduling & Records

Maricopa County; United States; Presencial; USD 28 000 - 45 000; Tempo parcial

Resumo da oferta

Maricopa County Department of Transportation seeks an Administrative Specialist to support scheduling, correspondence, meetings, and records management within the division. You will assist with special projects, reports, and presentations, and help prepare information for the Division leadership team.

The role emphasizes customer-focused service and effective communication as the county, the nation's fourth-largest, seeks efficient operations and strong team collaboration.

Qualificações

• Two years of experience performing office, administrative, and clerical duties.
• High school diploma or GED; post-secondary education may substitute for experience.
• Associate's degree or higher in Public Administration, Business, or a related field is valued.
• Three+ years of advanced clerical/administrative experience, including support in a transportation maintenance facility.
• Clerical experience working in a government agency.
• Experience scheduling/coordinating interviews.
• Experience assisting transportation maintenance supervisor or managers.
• Experience obtaining permits from other municipalities.

Responsabilidades

• Answer phones, resolve problems, and provide customer service within authority.
• Route calls to appropriate individuals and deliver messages.
• Provide in-person and telephonic administrative support using Microsoft Office, Adobe, Cartegraph, SharePoint, and internal databases.
• Compose correspondence and documents per Department procedures.
• Schedule interviews and assist hiring process and HR staff.
• Order and maintain inventory of supplies; process invoices.
• Ensure all actions comply with County policies and guidelines.
• Suggest improvements to processes and develop flowcharts and policies.

Conhecimentos

Office administration

Scheduling

Interviews

Customer service

Formação académica

High school diploma or GED

Associate degree in Public Administration or Business

Post-secondary education substitution

Ferramentas

Microsoft Office

Adobe

Cartegraph

SharePoint

Descrição da oferta de emprego

Maricopa County Department of Transportation seeks an Administrative Specialist to support scheduling, correspondence, meetings, and records management within the division. You will assist with special projects, reports, and presentations, and help prepare information for the Division leadership team.

The role emphasizes customer-focused service and effective communication as the county, the nation's fourth-largest, seeks efficient operations and strong team collaboration.