Administrative Specialist

Maricopa County; United States; In loco; USD 28.000 - 45.000; Part-time

Descrizione del lavoro

Maricopa County Department of Transportation seeks an Administrative Specialist to support scheduling, correspondence, meetings, and records management within the division. You will assist with special projects, reports, and presentations, and help prepare information for the Division leadership team.

The role emphasizes customer-focused service and effective communication as the county, the nation's fourth-largest, seeks efficient operations and strong team collaboration.

Competenze

• Two years of experience performing office, administrative, and clerical duties.
• High school diploma or GED; post-secondary education may substitute for experience.
• Associate's degree or higher in Public Administration, Business, or a related field is valued.
• Three+ years of advanced clerical/administrative experience, including support in a transportation maintenance facility.
• Clerical experience working in a government agency.
• Experience scheduling/coordinating interviews.
• Experience assisting transportation maintenance supervisor or managers.
• Experience obtaining permits from other municipalities.

Mansioni

• Answer phones, resolve problems, and provide customer service within authority.
• Route calls to appropriate individuals and deliver messages.
• Provide in-person and telephonic administrative support using Microsoft Office, Adobe, Cartegraph, SharePoint, and internal databases.
• Compose correspondence and documents per Department procedures.
• Schedule interviews and assist hiring process and HR staff.
• Order and maintain inventory of supplies; process invoices.
• Ensure all actions comply with County policies and guidelines.
• Suggest improvements to processes and develop flowcharts and policies.

Conoscenze

Office administration

Scheduling

Interviews

Customer service

Formazione

High school diploma or GED

Associate degree in Public Administration or Business

Post-secondary education substitution

Strumenti

Microsoft Office

Adobe

Cartegraph

SharePoint

Descrizione del lavoro

Posting Date 10/12/26 Application Deadline 10/16/26 Pay Range $20.25 - $32.50 hourly Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.

The position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.

Job Type Unclassified Department Transportation

About the Position

This Administrative Specialist handles various tasks, including assisting with scheduling, handling correspondence, organizing meetings, and maintaining records as needed, ensuring smooth operations and effective communication within the Division. This includes assisting with special projects, reports, and presentations, as well as collecting and preparing information for the Division leadership team. As a customer-focused professional, you will have the opportunity to support the 4th-largest county in the nation!

About Us

We value your time. The time with your family. The time you spend on the road. And the time you spend making a difference. At the Maricopa County Department of Transportation (MCDOT), we provide connections that improve people's lives. By combining innovative technologies with the vast talent of our employees, we plan for future needs and operate a transportation system with the community in mind. Are you interested in contributing to the community in which you work, live, and play? Then, join our team and help us build connections.

Want to learn more about the County’s Qualifying and Compensation Philosophy?

• Proud to Offer Work with a greater purpose
• Tuition reimbursement
• Exceptional work-life balance
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to the Maricopa County Kids Club, dedicated to serving Maricopa County families
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring an 11.98% per paycheck contribution rate that includes a 100% employer match on Day 1

Work With Us | Maricopa County, AZ

We Require

• Two years of experience performing office, administrative, and clerical duties
• High school diploma or GED
• Post-secondary education may substitute for the experience requirement on a year-for-year basis
• We Also Value Associate's degree or higher in Public Administration, Business, or a closely related field
• Three or more years of advanced clerical or administrative experience, which includes providing administrative support in a transportation maintenance facility
• Clerical experience working in a government agency
• Experience scheduling/coordinating interviews
• Experience assisting transportation maintenance supervisor and/or managers
• Experience in obtaining permits from other municipalities

Job Contributions

• Answer phones, resolve problems, and provide answers and customer service requests within the scope of authority
• route calls to appropriate individuals, take and deliver messages
• Provide in-person and telephonic administrative support to various maintenance crews and support services teams by utilizing the Microsoft Office suite, Adobe programs, and databases, including but not limited to Cartegraph, SharePoint, and Maricopa County internal systems
• Compose correspondence and other documents on a wide variety of subjects, requiring knowledge of the procedures and policies of the Department
• Schedule interviews, provide administrative support for the hiring process, and assist hiring managers and human resources staff with the interview process
• Order and maintain inventory of supplies, and process invoices
• Ensure all administrative actions comply with County policies, procedures, and guidelines
• Recommend and implement changes for improvements to processes and procedures to ensure efficiency and effectiveness, including flow charts and policy development
• Perform other duties as assigned or required

Work Conditions

This position requires the employee to be in the office/field or customer-facing for all hours worked Exerting up to 20 pounds occasionally, 10 pounds frequently, or negligible amounts constantly, or requires walking or standing to a significant degree Work is performed in an office environment, requires in-person presence, and is not substantially exposed to adverse environmental conditions Will require travel to and from job-related locations during a scheduled workday, subject to County policies regarding the use of County or private vehicles used on County business

Selection Procedure

Consideration will only be given to candidates who submit online applications Candidates will be contacted primarily through email and their Workday online application profile Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact [e-mail] to initiate the interactive process.